Wholesale Operations Specialist

Ana Luisa GmbH; United States; On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Professional development stipend

Unlimited PTO

401k matching

Employee discount

Welcome Gift Card

Job summary

Ana Luisa GmbH, a Brooklyn-based jewelry brand, is seeking a Wholesale Coordinator to support the wholesale team. You will own order accuracy, showroom logistics, product data, and market preparation for retail partners, reporting to the VP of Wholesale.

The role requires travel to trade shows and markets and demands strong collaboration with Production, Operations, Merch, and Sales. The candidate will be the day-to-day contact for buyers and a key partner across departments, ensuring smooth

Qualifications

• 3 years in wholesale, retail operations, or order management.
• Strong observational, analytical, and problem-solving skills.
• Strong computer proficiency including Google Suite, CRM systems and PM tools.
• Highly motivated, self-starter with good cross-functional communication.

Responsibilities

• Serve as main POC for Independent retailers and Sales Agency Reps.
• Manage inbound inquiries from retailers and reps, including B2B and B2B2C returns.
• Communicate promos and collections to partners; update CRM leads monthly.
• Enter and maintain purchase/sales orders; ensure SKUs, pricing and quantities are accurate.
• Manage full order lifecycle from placeholders to EDI transmission and master data.
• Track POs from receipt to delivery; monitor shipments and follow up on delays.
• Own product listings in Shopify and MarketTime; manage collections and seasonal launches.
• Organize and ship samples to buyers; maintain a samples log.
• Support 6–8 trade shows and markets per year from prep to follow-up.
• Keep CRM boards up to date and support assigned accounts.

Skills

Wholesale operations

Order management

CRM systems

Google Suite

Cross-functional communication

Analytical skills

Problem-solving

Travel readiness

Tools

Shopify

MarketTime

B2B ordering platforms

Job description

Ana Luisa GmbH, a Brooklyn-based jewelry brand, is seeking a Wholesale Coordinator to support the wholesale team. You will own order accuracy, showroom logistics, product data, and market preparation for retail partners, reporting to the VP of Wholesale.

The role requires travel to trade shows and markets and demands strong collaboration with Production, Operations, Merch, and Sales. The candidate will be the day-to-day contact for buyers and a key partner across departments, ensuring smooth