Wholesale Operations & Inventory Coordinator

King City Gardens; Cincinnati (OH); On-site; USD 52,000 - 72,000; Full time

Job summary

King City Gardens is seeking a Wholesale Order & Fulfillment Coordinator to serve as the operational backbone of our wholesale sales process in Cincinnati. You will enter orders, keep LeafLink menus in sync, and ensure pricing and product data are accurate across partner platforms.

This desk-based role emphasizes attention to detail, data analysis, and process discipline. You will generate reports, monitor inventory, flag discrepancies, and support the Head of Wholesale to keep orders shipping

Qualifications

• Advanced proficiency in Excel and Google Sheets.
• Formulas, pivot tables and data analysis skills.
• Attention to detail with product information and pricing.
• Follow documented processes consistently and accurately.
• Reliable communication and proactive discrepancy flagging.
• LeafLink familiarity preferred; training provided.
• Experience in wholesale/order entry/inventory operations is a plus.

Responsibilities

• Enter orders into LeafLink after Head of Wholesale approval.
• Build and maintain menus from LeafLink inventory for review.
• Monitor inventory post-entry to prevent oversells.
• Update menus to reflect current stock and availability.
• Identify and flag pricing discrepancies across platforms.
• Verify data is synced across partner platforms (images, descriptions, pricing).
• Run standard and custom reports from LeafLink and internal systems.
• Support order fulfillment on sales-related projects and setups.
• Enter sales order notes into LeafLink after PO conversion.
• Serve as an operational contact to flag issues for the Head of Wholesale.

Skills

Excel

Google Sheets

Formulas

Pivot Tables

Data analysis

Attention to detail

Process adherence

Communication

Wholesale operations

LeafLink familiarity

Tools

LeafLink

Job description

King City Gardens is seeking a Wholesale Order & Fulfillment Coordinator to serve as the operational backbone of our wholesale sales process in Cincinnati. You will enter orders, keep LeafLink menus in sync, and ensure pricing and product data are accurate across partner platforms.

This desk-based role emphasizes attention to detail, data analysis, and process discipline. You will generate reports, monitor inventory, flag discrepancies, and support the Head of Wholesale to keep orders shipping