Wheeler County Administrative Assistant

UGA College of Agricultural and Environmental Sciences; Athens (GA); Sur place; USD 28 000 - 38 000; Plein temps

Résumé du poste

UGA College of Agricultural and Environmental Sciences is seeking a Wheeler County Administrative Assistant I to support the County Extension Coordinator and staff in daily operations. Responsibilities include maintaining fiscal records, preparing accounting forms, managing filing systems, and coordinating tasks across county offices, with occasional evenings or weekends as needed.

Ideal candidates will demonstrate strong communication and proficiency with standard office software and will

Qualifications

• Demonstrates knowledge of business grammar and punctuation and standard office procedures.
• Proficient with office equipment such as computer, fax, scanner, copier, and phone.
• Proficient in word processing, data management, and accounting software (QuickBooks, Word, PowerPoint, Excel).
• Maintains high professional standards and public relations skills.
• Ability to build effective working relationships with county, district, and state staff and clientele.

Responsabilités

• Maintain daily office operations and records for fiscal reporting.
• Prepare accounting forms and reconcile local Extension budgets and keep financial records current.
• Maintain office filing system.
• Coordinate office tasks with county staff.
• Assist with personnel procedures, monthly leave reports, and meeting minutes.
• Submit annual County Information reports and MOUs as needed.
• Manage budgeted funds for equipment, supplies, travel, and program support.
• Ensure compliance with Equal Opportunity regulations and engage with community stakeholders.

Connaissances

Office equipment

Word processing

Data management

Accounting software

Public relations

Formation

High school diploma or equivalent

Outils

QuickBooks

Microsoft Word

PowerPoint

Excel

Description du poste

Posting Details

Posting Details

Posting Number S15937P Working Title Wheeler County Administrative Assistant Department CAES-Southeast District CES About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

8am-5pm, Monday-Friday, Occasional evening and weekend work required.

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title Administrative Assistant I

FLSA Non-Exempt

FTE 1.00

Minimum Qualifications

High school diploma or equivalent

Preferred Qualifications Position Summary

The County Extension Administrative Assistant is responsible for a variety of general office tasks. Work includes the performance of standardized office duties which involve using judgment based on knowledge gained through experience. Assignments which depart from established institutional or county procedures are approved by a supervisor, but employees will be expected to develop their own techniques and procedures. May coordinate functions with Extension staff and/or program assistants. Administrative Assistants will work cooperatively with all agents and are administratively responsible to the County Extension Coordinator and District Extension Director.

Knowledge, Skills, Abilities And/or Competencies

• Demonstrates considerable knowledge of business grammar and punctuation; office procedures and systems; and current effective and efficient office practices.
• Skilled in operating a variety of office equipment such as computer, fax, scanner, copier, and telephone.
• Proficient in current word processing and data management and accounting software programs (i.e., QuickBooks, Microsoft Word, PowerPoint, Excel, etc.).
• Exhibits high standards of professionalism in personal contacts, appearance and work habits. Possesses personal skills to perform public relations responsibilities effectively.
• Ability to establish and maintain effective working relationships with county, district and state staff, local government employees and clientele.

Physical Demands

• Some medium lifting; sitting for long periods of time.
• Driving as needed to perform job duties.

Duties/Responsibilities

• Maintain office hours to assist County Extension Coordinator, county staff, and clientele by conducting day-to-day operations, such as maintaining appropriate records for fiscal reporting.
• Prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets and keep financial records current within existing month in a manner that corresponds with the standard for all University of Georgia Cooperative Extension offices.
• Maintains office filing system.
• Coordinate office tasks with other county staff as necessary.

Percentage of time 40

• Assist County Extension Coordinator with personnel procedures, monthly leave reports, performance reviews, contact with General Assembly monthly reports, staff meeting minutes, and, when necessary, Serious Incident Reports and/or Workman’s Compensation Reports.
• Complete County Information reports to District Office annually, and when necessary, Memorandums of Understanding between CAES Cooperative Extension and county Boards of Commissioners or Education.

Percentage of time 25

• Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits, and seek additional resources for programs.
• Conduct all duties in accordance with UGA Cooperative Extension Equal Opportunity regulations that ensure all educational programs, assistance, and materials are provided to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability, or veteran status.
• Demonstrate personal interest and involvement in local community by joining local civic organizations (or supporting their efforts) and networking with community leaders.

Percentage of time 20

• Maintain office inventory of office supplies and materials as needed.
• Handle emails and mail correspondence in timely manner.
• Assist clientele with access to Extension resources and services, including: printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g., soil and water testing, feed and animal waste analysis, radon testing).
• Maintain postage meter according to budget and federal regulations.
• Facilitate conference calls to connect clientele with county agents from other counties or districts, and/or with state specialists.

Contact Information

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact

Recruitment Contact Name Steven Powell

Recruitment Contact Email [e-mail]

Recruitment Contact Phone