West HR Generalist — Onsite & Travel (CA Focus)

Flexcar, LLC.; San Jose (CA); On-site; USD 75,000 - 118,000; Full time

Benefits offered by this job

Flexible PTO

401(k) plan with company match

Excellent, low-cost medical, dental, &

Job summary

Flexcar is seeking an HR Generalist West to support a multi-site operation. The role is predominantly on-site with frontline teams and requires travel across the West region.

You will handle employee relations, onboarding, wage-and-hour compliance (CA), investigations, and partner with site leaders to standardize HR practices.

Ideal candidates have CA-experience, strong communication, and the ability to move between sites to resolve issues.

Qualifications

• 3–5 years of HR generalist experience, with at least 2 years supporting California employees.
• Strong focus on non-exempt, hourly workforce in operational settings.

Responsibilities

• Serve as the primary HR point of contact for assigned locations, splitting time between hubs based on business need.
• Conduct regular site visits to meet with employees and managers, hold HR office hours, and check posting, timekeeping and safety compliance in person
• Respond on-site to time-sensitive employee relations issues, investigations and workplace incidents
• Partner with site and regional operations leaders to align HR practices with staffing, scheduling and productivity goals
• Identify trends across locations (turnover, attendance, complaints) and recommend practical fixes
• Respond to employee questions on schedules, attendance, pay and workplace concerns
• Conduct and document investigations into attendance, performance, policy violations, harassment and discrimination complaints, in line with FEHA requirements
• Partner with managers on coaching, corrective action and terminations, ensuring consistency and proper documentation
• Support conflict resolution and a respectful, inclusive work environment
• Support daily and weekly overtime, double-time, split-shift and reporting-time pay practices
• Help train managers on compliant scheduling and timekeeping practices
• Flag potential compliance risks, such as off-clock work or missed breaks, to Senior Leadership
• Partner with Payroll on timecard corrections, accurate wage statements and final pay timing at separation
• Audit timekeeping and scheduling practices across sites to reduce PAGA and class-action exposure
• Track state and local minimum wage, paid sick leave and other ordinances that apply to each location
• California specific: Monitor compliance with California meal and rest period rules, including premium pay when breaks are missed, late or short
• Coordinate onboarding, orientation, policy acknowledgments, I-9 compliance and required notices (e.g., Wage Theft Prevention Act notice)
• Administer leaves under CFRA, FMLA, Pregnancy Disability Leave and paid sick leave, along with any state specific regulations, in coordination with benefits partners
• Manage the interactive process for disability, pregnancy and lactation accommodations
• Process status changes, transfers and separations, and conduct exit processes
• Apply company policies consistently across all sites in line with state and federal employment laws
• Support OSHA and Cal/OSHA compliance, including the Injury and Illness Prevention Program and the Workplace Violence Prevention Plan
• Support audits, reporting, workers’ compensation claims, and workplace safety coordination
• Track completion of mandated harassment prevention training for supervisors and non-supervisors
• Maintain personnel files and records in line with state and federal retention and employee access rules; support audits
• Support compliance with any pay transparency and Fair Chance Act hiring requirements
• Coach frontline managers on specific practices for leading non-exempt teams, especially breaks, overtime and scheduling
• Deliver on-site training on people management, compliance and workplace conduct
• Provide guidance on performance management, attendance and engagement

Skills

Employee relations

CA wage & hour laws

CFRA/FMLA knowledge

Investigations

HR policy enforcement

Multi-site HR

Travel readiness

Education

SHRM-CP or PHR certification

Tools

Paycom

Rippling

UKG

Job description

Flexcar is seeking an HR Generalist West to support a multi-site operation. The role is predominantly on-site with frontline teams and requires travel across the West region.

You will handle employee relations, onboarding, wage-and-hour compliance (CA), investigations, and partner with site leaders to standardize HR practices.

Ideal candidates have CA-experience, strong communication, and the ability to move between sites to resolve issues.