Wellness Program Coordinator

The Claremont Colleges Services; Claremont (CA); On-site; USD 29,191 - 35,473; Part time

Job summary

Pomona College in Claremont, CA, is seeking a part-time Wellness Program Coordinator to provide essential administrative support to the Office of the Dean of Students/Vice President for Student Affairs. You will help with the Wellness Task Force, coordinate speakers, craft a wellness communications plan, and organize campus events for students, faculty, and staff.

The role requires organizing meetings, managing vendors, and tracking program outcomes, budgeting, and reporting.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience is required.
• Experience with office tasks, budgeting, websites and electronic publications at an academic institution is preferred.
• Experience working with students and faculty desirable.

Responsibilities

• Organize Wellness Task Force meetings, coordinate with members, prepare agendas, and record minutes for bi‑weekly meetings.
• Invite and coordinate with wellness presenters and vendors.
• Organize and manage events, catering, and facility requests using EMS, TMA, and Catertrax. Design and distribute flyers, invitations, and newsletters to share wellness information and activities.
• Monitor participation in all events and develop a comprehensive record of these events.
• Track and reconcile spending on wellness activities.

Skills

Administrative support

Customer service

Communication

Team collaboration

Time management

Education

Bachelor’s degree or equivalent combination of education and experience

Tools

Microsoft Office (Word, Excel, Visio, Outlook)

Engage

Workday

Social media (professional networks)

Job description

Job Posting Location: Claremont, CA

Job Posting Title: Wellness Program Coordinator

Job Description

The Wellness Program Coordinator offers essential administrative support to the Office of the Dean of Students/Vice President for Student Affairs. Key responsibilities include assisting with the Wellness Task Force, co‑chaired by the Vice President for Student Affairs and the Director of Athletics, and executing programs aimed at improving the wellness of students, faculty, and staff at Pomona College. This role involves various tasks such as identifying and inviting speakers to campus, developing a comprehensive wellness communication plan, and organizing campus events to educate the community on diverse wellness topics. Additionally, the Coordinator provides general administrative and clerical support within the Office, collects data related to wellness programming efforts, procures necessary equipment for activities, and reconciles financial reports. By effectively managing these duties, the Wellness Program Coordinator plays a vital role in fostering a healthier campus environment.

ESSENTIAL FUNCTIONS

• Organize Wellness Task Force meetings, coordinate with members, prepare agendas, and record minutes for bi‑weekly meetings.
• Invite and coordinate with wellness presenters and vendors.
• Organize and manage events, catering, and facility requests using EMS, TMA, and Catertrax. Design and distribute flyers, invitations, and newsletters to share wellness information and activities.
• Monitor participation in all events and develop a comprehensive record of these events.
• Track and reconcile spending on wellness activities.
• Other duties as assigned.

QUALIFICATIONS

• Education: Bachelor’s degree or equivalent combination of education and experience is required.
• Experience: Experience with office tasks, budgeting, websites and electronic publications at an academic institution with a liberal arts mission and philosophy is preferred. Experience with working with students and faculty desirable.

REQUIRED KNOWLEDGE AND CRITICAL SKILLS

• Deploy professional skills in administrative support and customer service, in collaboration with colleagues to best promote the College’s strategic interests.
• Able to work independently and take initiative.
• Excellent customer service skills, including a courteous and professional demeanor on the phone and at the reception desk.
• Demonstrated ability to communicate clearly, concisely and accurately when giving information to both external and internal inquiries.
• Interpersonal and communication skills sufficient to interact effectively and sensitively with diverse groups of individuals and to resolve issues with tact and sensitivity.
• Ability to make sound judgments and decisions independently and accept direction from multiple sources.
• Excellent organizational skills sufficient to establish priorities and complete assignments within a timely manner, while performing detailed work with accuracy.
• Proven capability to collaborate efficiently within a team environment.
• Proven experience in customer service within high‑volume, fast‑paced environments.
• Exhibit proficient computer skills with fundamental Microsoft Office applications (such as Word, Excel, Visio, Outlook), relevant professional software (including Engage, Workday, and menu‑driven databases), and social media networking. Demonstrate an understanding of leveraging technology to achieve annual objectives and uphold confidentiality.
• Ensure the prioritization and execution of multiple tasks, adherence to deadlines, prompt responses to others, and the ability to work both independently and collaboratively. Uphold the College’s strategic vision and the division’s annual goals with the highest standard of integrity and ethics.
• Enforce FERPA regulations and maintain confidentiality as required; advise constituencies on FERPA and college privacy restrictions.
• Manage all tasks and sensitive information with patience, discretion, sound judgment, courtesy, and tact while collaborating with individuals from diverse backgrounds.
• Utilize effective organizational and time management skills to ensure work is completed accurately and with meticulous attention to detail.

REQUIRED HOURS

This is a temporary, part‑time, benefits‑eligible position (20 hours/week) with hours between 8:00 a.m. and 5:00 p.m., Monday through Friday, to be arranged in consultation with the candidate. There is some flexibility. Weekend and evening work hours may be required periodically. Regular hours may vary based on the needs of the College or division.

HOURLY RATE

The hourly rate for this role is between $21.19 and $25.75 with a competitive benefits package. The specific factors that the College will consider when offering a salary to an individual will include, but not be limited to: education, training, relevant prior experience, and performance in prior roles.

ADA/OSHA

This job description defines the essential job duties of this position. The College expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

DISCLAIMER

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.