Wellness Coordinator at MIORA Performance + Longevity

Life Time Inc.; Minneapolis (MN); On-site; USD 25,141 - 28,929; Full time

Benefits offered by this job

Fully subsidized membership

Discounts on products and services

401(k) retirement savings plan

Training and professional development

Paid sick leave

Job summary

A leading wellness clinic in Minneapolis is seeking a passionate and organized Wellness Coordinator to create a warm and professional environment for patients and guests. The role involves managing front desk operations, assisting with patient scheduling, and contributing to the clinic's success through exceptional service. Ideal candidates will have strong communication skills and a service-oriented mindset.

Qualifications

• Strong communication and interpersonal skills; able to interact warmly and professionally.
• Highly organized with excellent attention to detail.
• Service-oriented mindset with a passion for wellness.

Responsibilities

• Serve as the first point of contact, welcoming patients and visitors.
• Manage daily front desk operations and patient appointment scheduling.
• Support clinic initiatives and assist with special projects.

Skills

Communication

Interpersonal Skills

Organization

Attention to Detail

Education

High school diploma or equivalent

Associates or bachelor's degree in a related field

Job description

Wellness Coordinator at MIORA Performance + Longevity

Wellness Coordinator at MIORA Performance + Longevity

4 weeks ago Be among the first 25 applicants

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Position Summary

The Wellness Coordinator at MIORA Performance + Longevity is the welcoming presence of the clinic, responsible for creating a warm, professional, and health-focused experience for all patients and guests. With a charismatic and compassionate demeanor, the Wellness Coordinator ensures smooth front desk operations, supports patient scheduling, and contributes to the overall success of the clinic through exceptional service and attention to detail. This role is critical in shaping the first and last impression for every patient encounter.

Position Summary

The Wellness Coordinator at MIORA Performance + Longevity is the welcoming presence of the clinic, responsible for creating a warm, professional, and health-focused experience for all patients and guests. With a charismatic and compassionate demeanor, the Wellness Coordinator ensures smooth front desk operations, supports patient scheduling, and contributes to the overall success of the clinic through exceptional service and attention to detail. This role is critical in shaping the first and last impression for every patient encounter.

Job Duties/Responsibilities

Front Desk & Patient Experience:

• Serve as the first point of contact, welcoming patients and visitors with warmth and professionalism.
• Manage daily front desk operations, ensuring a clean, organized, and inviting space that reflects the clinics mission.
• Respond to inquiries with carewhether in person, over the phone, or via emailproviding accurate information about services, policies, and appointments.
• Direct calls and questions to the appropriate team members, ensuring timely and effective resolution.
• Follow up with patients regarding appointment reminders, treatment plans, and any necessary next steps.
  
  

Appointment Scheduling & Coordination:

• Schedule and manage patient appointments through the clinics Electronic Medical Record (EMR) system, including new visits and follow-ups.
• Coordinate effectively with providers to optimize schedules, minimize patient wait times, and maintain consistent clinic flow.
• Handle appointment confirmations, rescheduling requests, and last-minute changes with efficiency and empathy.
  
  

Check-In & Check-Out Process:

• Greet and check in patients, ensuring all paperwork is complete and records are up to date.
• Guide patients through the check-out process, including future scheduling, payment processing, and providing relevant documentation or supplements.
• Maintain accurate and up-to-date patient information in the EMR system.
  
  

Administrative & Operational Support:

• Maintain records of patient communication, appointment details, and updates in the EMR and CRM systems.
• Monitor and replenish front desk supplies and branded wellness resources as needed.
• Perform routine administrative tasks including data entry, filing, and daily operational assistance.
  
  

Team Collaboration:

• Work closely with the Clinic Leader, Providers, and support staff to ensure clinic efficiency and a cohesive patient journey.
• Attend and contribute to team meetings, offering feedback and solutions to improve the front desk and overall wellness experience.
• Support broader clinic initiatives and assist with special projects that align with MIORAs commitment to performance and longevity.
  
  

Minimum Required Qualifications

• Strong communication and interpersonal skills; able to interact warmly and professionally with diverse individuals.
• Highly organized with excellent attention to detail; comfortable juggling multiple priorities in a dynamic environment.
• Experience managing schedules and working with CRM and EMR systems preferred.
• Ability to maintain discretion and confidentiality with sensitive health information.
• Service-oriented mindset with a passion for wellness and holistic health.
  
  

Education:

• High school diploma or equivalent required
• Associates or bachelors degree in a related field is a plus
  
  

Years of Experience:

• Prior experience in customer service, wellness or medical office settings, or administrative coordination preferred.
• Familiarity with scheduling tools and EMR systems is an advantage.
  
  

Pay

This is an hourly position with wages starting at $18.25 and pays up to $21.00, based on experience and qualifications.

Benefits

All team members receive the following benefits while working for Life Time:

• A fully subsidized membership
• Discounts on Life Time products and services
• 401(k) retirement savings plan with company discretionary match (21 years of age and older)
• Training and professional development
• Paid sick leave where required by law
  
  

Full-time Team Members are eligible for additional benefits, including:

• Medical, dental, vision, and prescription drug coverage
• Short term and long term disability insurance
• Life insurance
• Pre-tax flexible spending and dependent care plans
• Parental leave and adoption assistance
• Paid time off, including 5 to 20 vacation days per calendar year (based on tenure) and paid sick leave
• Deferred compensation plan, if the team member meets the required income threshold
  
  

Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains and promotes based on merit and qualifications.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Health Care Provider

• Industries

  Wellness and Fitness Services

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