Wellness Coordinator

Platinum Communities; Marathon City (WI); On-site; USD 38,000 - 50,000; Full time

Job summary

Platinum Communities in Marathon City, WI seeks a Wellness Coordinator to greet residents and families, manage front-office duties, coordinate transportation, and support the Executive leadership. This role provides essential administrative and care coordination support within the community.

You will assist with staffing, onboarding, and on-call scheduling, and participate in resident care meetings to uphold safety, privacy, and quality of life.

Qualifications

• Front office and visitor relations experience.
• Experience coordinating scheduling and transportation for residents.
• Knowledge of resident care coordination and documentation processes.

Responsibilities

• Greet residents, families, and visitors; direct calls and inquiries.
• Coordinate transportation and appointment scheduling for residents.
• Maintain resident records and participate in care meetings.
• Support onboarding, timekeeping, and on-call staffing coordination.

Skills

Front desk presence

Scheduling

Care coordination

Staff onboarding

Interdisciplinary collaboration

Job description

The Wellness Coordinator plays a key administrative and resident care support role within the assisted living community. As the first point of contact for visitors and callers, this individual ensures a welcoming, professional front office presence while also coordinating staffing, care related tasks, and communication across the community. This role supports the Executive Director, Assistant Executive Director, and the broader management team with a variety of office and care coordination responsibilities and participates in the on-call rotation for staffing needs.

ESSENTIAL JOB RESPONSIBILITIES

Administrative & Front Office Duties:

• Warmly greet and assist residents, families, and visitors upon arrival.
• Professionally answer and direct incoming calls to appropriate departments or individuals.
• Respond to general inquiries and provide information about community services and operations.
• Coordinate transportation and appointment scheduling for residents.
• Manage incoming and outgoing mail, packages, and deliveries.
• Perform general office duties, including filing, data entry, transcription, and recordkeeping.
• Order and track Durable Medical Equipment (DME) and assist with pharmacy communication and EMAR updates.

Staffing & Human Resources Support:

• Create and maintain staff schedules to ensure adequate coverage and alignment with resident care needs and budgetary goals.
• Coordinate and support new hire onboarding, including orientation logistics.
• Maintain accurate time and attendance records for all staff.
• Serve in the on-call rotation for staffing coordination and emergent scheduling issues.
• Act as a mentor to new team members, providing guidance and support during their first 90 days.

Resident Care Coordination:

• Participate in resident care meetings and interdisciplinary discussions.
• Maintain accurate and up-to-date resident records in compliance with company policies and regulatory standards.
• Review and implement Individual Service Plans (ISP) and promptly report any changes in resident condition.
• Assist with hospitalization records and readmission processes.
• Provide direct care support to residents as needed.
• Ensure safety, privacy, and dignity of residents at all times. Other Duties:
• Monitor and manage inventory of medical and office supplies.
• Participate in emergency response and follow established protocols.
• Attend required staff meetings, trainings, and continuing education as mandated.
• Maintain strict confidentiality regarding residents, staff, and community operations.
• Uphold the mission, vision, and values of Platinum Communities through professional conduct and compassionate service.
• Perform additional duties as assigned.