Wellness Administrative Assistant

Monarch Communities®; Phoenixville (Chester County); On-site; USD 26,000 - 37,000; Part time

Benefits offered by this job

Paid Time Off (PTO)

Flexible Schedule

On the job training

Employee Assistance Program (EAP)

Free Parking

Job summary

Monarch Communities is seeking a part-time Wellness Administrative Assistant to join Brandywine Living at Upper Providence. The role reports to the Health and Wellness Director and supports daily department operations, scheduling, and resident communications.

Responsibilities include updating service plans, handling calls, managing appointments, ordering supplies, and maintaining accurate documentation in the EHR.

Qualifications

• High School Diploma or GED required.
• 1+ year resident care experience preferred.
• Certified Nursing Assistant or Certified Home Health Aide preferred.

Responsibilities

• Support daily Wellness Department operations, including staffing scheduling and updating service plans.
• Handle phone calls, schedule appointments, order supplies, and file documents.
• Document and update EHR under supervision of Health and Wellness Director.
• Assist with communications via telephone, fax, and email with families and staff.
• Schedule resident appointments as directed by nursing staff.

Skills

High school diploma

English proficiency

Weekend/holiday availability

Attention to detail

Education

High School Diploma or GED

Healthcare certification preferred

Job description

At Monarch Communities senior living, we take pride in knowing that our residents receive top-tier services and amenities from our team that is committed to delivering an excellent experience. We offer spacious Independent Living, Assisted Living, and Memory Care apartments and ensure each resident is getting the attentive and personalized care they deserve.

Job Description

Location: Brandywine Living at Upper Providence

Employment Type: Part- Time

Pay Range: $23.00 Per hour

Reports To

The Wellness Administrative Assistant (WAA) will report to the Health and Wellness Director.

FLSA Classification

This position is classified as non-exempt and is an hourly position.

Job Overview

Assists the Health and Wellness Director with the daily operations of the Wellness Department by providing administrative duties including but not limited to staffing scheduling (community specific), update service plans as needed (community specific), phone call assistance, scheduling appointments, ordering supplies, filing, and other duties as assigned.

Responsibilities and Duties

• Maintain the safety, comfort, dignity, and confidentiality of all residents, staff and families.
• Coordinates interviews and orientation for new team members.
• Ensures all assigned residents are clean, neatly dressed, groomed, safe, and fed during assigned shifts. Documents and updates the EHR as directed and under the supervision of the Health and Wellness Director.
• Appropriately utilizes and keeps electronic documentation "devices" safe and secure within the community.
• Participates in and attends all in-service training(s) as scheduled.
• Ensures compliance with all Federal, State, and local regulations, as well as community policies and procedures.
• Perform and oversee staffing scheduling (state specific) and staffing for the Wellness Department.
• Assists with communication via telephone, facsimile and/or email with families, physicians, third party vendors and/or staff.
• Schedules appointments for residents as directed from the nursing staff.
• Other duties as assigned.

Qualifications

• High School Diploma or GED. At least 1 year resident care experience required.
• Certified Nursing Assistant or Certified Home Health Aid preferred.
• Knowledge and experience in working with the elderly population, preferred dementia experience.
• Able to speak, read and write in English.
• Able to work weekends & holidays.

Physical Abilities

• While performing the duties of this job, the associate is often required to stand, walk, sit, use fine and gross motor skills, reach with hands and arms, balance, stoop, kneel, crouch, talk, hear, and smell. An individual in this position will be required to lift or carry weight in up to 50 lbs. Intermittent physical activity includes lifting and supporting residents. The associate must use proper body mechanics.

Benefits Offered (for Part-Time Employees)

• Paid Time Off (PTO)
• Flexible Schedule
• On the job training
• Employee Assistance Program (EAP)
• Free Parking

Other Compensation Programs

• Employee Referral Bonus
• Resident Referral Bonus

Equal Opportunity Statement

Monarch Communities and Brandywine Senior Living is an Equal Opportunity Employer.

We comply with all applicable federal, state, and local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees.