Weekend Receptionist

Shore Acres Care Center; Saint Petersburg (FL); On-site; USD 21,000 - 26,000; Full time

Benefits offered by this job

Paid Time Off

Holiday Pay

Education Benefits

Health Insurance

Weekday Schedule (Mon-Fri)

Job summary

Shore Acres Care Center is seeking a Weekend Receptionist to provide professional telephone support, greet visitors, and handle administrative tasks. You will direct calls, manage messages, and assist with routine clerical duties to help keep the facility running smoothly.

The role requires a high school diploma or GED, and at least one year of administrative experience is preferred. Strong typing and multitasking skills are essential to succeed in this fast-paced environment.

Qualifications

• High school diploma or GED required.
• 1 year administrative/clerical experience preferred.
• Typing and general office equipment proficiency required.
• Proper telephone etiquette and multi-line phone system experience desired.

Responsibilities

• Answer telephones and determine the nature of calls, directing to appropriate individuals or departments.
• Receive and deliver messages or route to voicemail when staff are unavailable.
• Provide callers with organization information, address, directions, and other details.
• Greet visitors and direct to the appropriate office or resident room; monitor sign-in.
• Provide administrative assistance to staff and assist with clerical duties (filing, photocopying, etc.).
• Maintain liaison with families, residents, and medical staff to ensure resident needs are met.
• Prepare correspondence for Administrators and department directors as necessary.
• Maintain resident files, room listings, on-call personnel, and department extensions.

Skills

Typing

Telephone etiquette

Multi-line phone system

Education

High School Diploma or GED

1 year admin/clerical experience (preferred)

Job description

Weekend Receptionist

Job Function

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position.

Duties and Responsibilities

• Answer telephones and determine nature of call and direct caller to appropriate individual or department.

• Receive and deliver messages or transfer calls to voice mail when appropriate personnel are unavailable.

• Answer questions about the organization and provide callers with the address, directions, and other information.

• Operate paging or telephone system, as required.

• For residents without phones send calls to the nursing unit so they can facilitate communication with the resident.

• Greet visitors and direct to appropriate office and/or resident room.

• Monitor visitor access and sign-in process.

• Receive, sort, and distribute mail and maintain route publications.

• Prepare and process correspondence for the Administrator and department directors, as necessary.

• Perform other clerical duties such as filing, photocopying, and collating.

• Provide administrative assistance to the Administrative staff.

• Assist with administrative duties as directed. (Includes typing, filing, posting accounts, etc.)

• Perform general secretarial and administrative duties as required or directed by the Administrator in support of the administrative functions of all departments within the Facility.

• Maintain an adequate liaison with families and residents.

• Maintain a productive working relationship with the medical profession and other health related facilities and organizations.

• Maintain a current file and listing of residents by name and room number, emergency phone members of on-call personnel, department extensions, key personnel, etc.

Benefits

• Generous Paid Time Off

• Holiday pay

• Continued education

• Medical, Dental, & Vision Insurance

• Monday - Friday Schedule

• Part of a collaborative team with growth possibilities

Working Conditions

• Works in office areas as well as throughout the Facility and its premises.

• Attends and participates in continuing educational programs.

• Communicates with the medical staff, nursing personnel, and other department directors.

• Maintains a liaison with the residents, their families, support personnel, etc., to ensure that the residents’ needs are continually met.

• Maintains a positive attitude and welcoming smile

Education

Must possess a high school diploma or GED.

Experience

• One (1) years experience in an administrative and clerical role preferred

• Ability to type and use general office equipment is required.

• Proper telephone etiquette and ability to operate multi-line telephone system desired.

Background Screening Clearinghouse Link

Info.flclearinghouse.com