Receptionist Weekends

Pruitthealth Corporation; Brunswick (GA); On-site; USD 30,000 - 42,000; Full time

Job summary

Pruitthealth Corporation in Brunswick, GA is seeking an administrative secretary/receptionist to perform day-to-day office duties, answer calls, file, and support the office supervisor.

The role requires accuracy for payroll-related tasks, confidentiality, and strong communication with residents, families, visitors, and staff. This position offers an opportunity to contribute to a caring facility and collaborate with the administration.

Qualifications

• High school diploma or equivalent required.
• At least six months experience in payroll, insurance and/or clerical work.
• Preferred two years of experience in payroll, insurance and/or clerical positions.
• Courses in payroll, bookkeeping, office procedures, and related subjects.

Responsibilities

• Answer incoming calls and direct to the appropriate person or department.
• Maintain confidentiality of personnel information per Privacy Act and policies.
• Type documents, reports and letters at 50 words per minute with high accuracy.
• Assist residents, families, visitors and staff and respond to emergencies.
• Prepare and mail statements following established billing procedures.
• Assist with preparing time cards and distributing payroll checks.
• Maintain current files and emergency contact lists and on-call personnel.
• Greet visitors and monitor for suspicious persons or situations.

Skills

Typing 50 wpm

Confidentiality

Strong communication

Education

High school diploma or equivalent

Job description

Description

JOB PURPOSE:

The duties and responsibilities include performing the day-to-day administrative secretarial and receptionist functions of the facility in accordance with current established procedures, and as directed by the Office Supervisor.

KEY RESPONSIBILITIES:

• Answers incoming telephone calls and direct to appropriate person or department.
• Maintains confidentiality of all pertinent personnel information in accordance with the Privacy Act, as well as established personnel policies governing the release of information.
• Types documents, reports, letter, etc. at least 50 words per minute with high accuracy.
• Remains at repetitious tasks for long periods of time while completing paperwork, etc.
• Recognizes, respond to and/or report resident emergency situations immediately.
• Maintains strict confidentiality on all facility data.
• Communicates with and support residents, families, visitors, etc.
• Maintains privacy of records, conditions and other information relating to residents, employees and facility.
• Performs assigned tasks in accordance with policies and procedures, and as instructed by the Administrator.
• Notifies supervisor of pending absence or tardiness within the time frame described in personnel handbook.
• Prepares and mail statements in accordance with established billing procedures.
• Assists in preparing time cards and distributing payroll checks.
• Maintains current file and listing of residents, emergency phone numbers of on-call personnel, key personnel, etc.
• Greets visitors, guests, residents, sales people and others, and monitor or report suspicious persons or situations to the Administrator.
• Receives, sorts and distributes mail as directed.
• Refers difficult and conflicting interactions or situations to Administrator or appropriate department head.
• Conducts annual salary and wage surveys and reports finding to the Administrator.
• Assists in reporting complaints and grievances from residents, families, visitors and partners.
• Assists with completing forms, reports, etc., that are not considered as essential functions.
• Assists with supply inventory.

Qualifications

MINIMUM EDUCATION REQUIRED:

• High school diploma or equivalent

MINIMUM EXPERIENCE REQUIRED:

• At least six (6) months experience in payroll, insurance and/or clerical position.

ADDITIONAL QUALIFICATIONS: (Preferred qualifications)

• Prefer two (2) years of experience in a payroll, insurance and/or clerical position.
• Courses in payroll, bookkeeping, office procedures, and other related subjects.

Family Makes Us Stronger.

Our family, your family, one family. Committed to loving, giving, and caring. United in making a difference.

As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.

For Florida Job Postings Only:

For more information regarding Florida’s Care Provider Background Screening Clearinghouse Education and Awareness, please visit https://info.flclearinghouse.com