Weekend Receptionist

Brooklyn Waldorf School; New York (NY); On-site; USD 28,000 - 34,000; Part time

Job summary

Brooklyn Waldorf School weekend receptionist provides Front Desk coverage during the School's weekend programming, welcoming families and visitors and supporting the day-to-day logistics of weekend programs.

Responsibilities include check-in/out, answering phones, coordinating with staff, and assisting with sign-in sheets and room assignments. The role requires strong communication and organization, with independent weekend shifts and collaborative teamwork with the school and instructors.

Qualifications

• Experience working with children, families, or in a school, childcare, or customer-facing environment preferred.

Responsibilities

• Provide Front Desk/reception coverage during scheduled weekend programming, in 2–4 hour shifts as needed.
• Welcome and assist students, families, staff, visitors, and vendors entering the school.
• Support check-in and check-out for weekend program participants.
• Respond to routine family questions and direct more complex concerns to the appropriate staff member or administrator.
• Support general Front Desk operations, including answering phones and receiving messages.
• Support the day-to-day logistics of weekend programming, including sign-in sheets, room assignments, and schedule updates.
• Communicate with weekend program staff and instructors regarding attendance, room assignments, and schedule changes.
• Escalate significant student, family, staffing, or program concerns to school leadership.
• Work closely with weekend program instructors and the Business & Operations Office.
• Maintain clear, warm, and professional communication with families.
• Help ensure information is shared consistently between weekend program staff and school administration.

Skills

Customer service

Strong communication skills

Time management

Interpersonal skills

Ability to work independently

Team collaboration

Job description

REPORTS TO: Head of Finance and Operations

EMPLOYMENT STATUS: Part Time, Non-Exempt

SCHEDULE: Weekend (Saturday and/or Sunday), 2–4 hours per shift, depending on the weekend programming schedule and need, approximately 2–4 hours per week.

EMPLOYMENT PERIOD: September - July 30, 2027

COMPENSATION: $20 - $25/hour, depending upon relevant experience

LOCATION: 11 Jefferson Avenue, Brooklyn, NY 11238 (on-site)

BENEFITS ELIGIBILITY: This is a part-time position and is not eligible for BWS's employee benefits programs (e.g., health insurance, retirement plan).

Job Summary

The Weekend Receptionist provides Front Desk/reception coverage during the School's weekend programming, welcoming families and visitors and supporting the day-to-day logistics of weekend programs.

Responsibilities associated with this role may fluctuate based on the operational needs of the School, and specific duties may shift over time as directed by the Head of Finance and Operations to meet those needs.

Responsibilities

FRONT DESK COVERAGE

• Provide Front Desk/reception coverage during scheduled weekend programming, in 2–4 hour shifts as needed.
• Welcome and assist students, families, staff, visitors, and vendors entering the school.
• Support check-in and check-out for weekend program participants.
• Respond to routine family questions and direct more complex concerns to the appropriate staff member or administrator.
• Support general Front Desk operations, including answering phones and receiving messages.

WEEKEND PROGRAM SUPPORT

• Support the day-to-day logistics of weekend programming, including sign-in sheets, room assignments, and schedule updates.
• Communicate with weekend program staff and instructors regarding attendance, room assignments, and schedule changes.
• Escalate significant student, family, staffing, or program concerns to school leadership.

COLLABORATION & COMMUNICATION

• Work closely with weekend program instructors and the Business & Operations Office.
• Maintain clear, warm, and professional communication with families.
• Help ensure information is shared consistently between weekend program staff and school administration.

Requirements

• Experience working with children, families, or in a school, childcare, or customer-facing environment preferred.
• Strong organizational and time-management skills.
• Strong written and verbal communication and interpersonal skills.
• Comfort communicating directly with parents and caregivers.
• Ability to work independently during weekend shifts with minimal supervision.
• Ability to work collaboratively and professionally with children, families, faculty, staff, and visitors.
• Sound judgment and the ability to identify and appropriately escal… student, family, staffing, or safety concerns.
• Please Note: This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job.
• Management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change, including emergencies, changes in personnel, workload, rush jobs, or technological developments.
• Brooklyn Waldorf School is committed to providing an inclusive and welcoming environment for its students, visitors, faculty, and staff, and to ensuring that educational and employment decisions are based on an individual's abilities and qualifications. BWS does not discriminate on the basis of race, color, religion, creed, gender (which includes a person's actual or perceived sex, as well as gender identity and expression), age, marital status, disability, national or ethnic origin, sexual orientation, familial status, predisposing genetic characteristics, actual or perceived domestic violence victim status, unemployment status, caregiver status or any other category protected by applicable federal, state or local law, in carrying on its educational activities or in the administration of its educational policies, admissions policies, employment policies, financial aid programs, and athletic and other school-administered programs. People of color and other historically underrepresented groups are encouraged to apply.
• This position may require the ability to perform essential job functions, which can include, but is not limited to, standing, walking, sitting, lifting, bending, reaching, and using a computer or other instructional and office equipment. Specific physical requirements will be shared as applicable. Brooklyn Waldorf School is committed to complying with the Americans with Disabilities Act (ADA) and applicable state and local laws. Reasonable accommodations will be provided to qualified individuals with disabilities to enable them to perform the essential functions of the position, unless doing so would cause undue hardship. Applicants who require accommodations during the application or hiring process are encouraged to contact the School.