Weekend Experience Coordinator - South Hills Campus

WestGate Church; San Jose (CA); On-site; USD 33,000 - 36,000; Part time

Job summary

WestGate Church in Silicon Valley is seeking a Weekend Experience Coordinator (part-time) to schedule bands and volunteer guest experience teams for South Hills Campus weekend gatherings. This role includes Sunday responsibilities and limited weekday hours, with a focus on recruiting and coordinating volunteers to create a welcoming and organized worship experience.

The successful candidate will collaborate with ministry staff, lead Guest Experience efforts, and manage the Worship Band and Guest

Qualifications

• Part-time weekend role focusing on guest experience and volunteer coordination.
• Proactive team member with ability to manage multiple priorities in a ministry setting.
• Strong interpersonal and communication skills with a servant-hearted approach.

Responsibilities

• Provide preparation assistance to weekend services, baptisms, and communion.
• Lead Guest Experience efforts that foster a welcoming, organized, and hospitable environment during weekend services.
• Assist with recruiting and training of Guest Experience Serve Team members.
• Manage the South Hills Guest Experience Team schedule in Planning Center, ensuring clear communication, adequate staffing, and a culture of encouragement, excellence, and hospitality.
• Partner with ministry staff to ensure Guest Experience teams are prepared and aligned for weekend services and special events.
• Serve alongside the Guest Experience team during weekend services at least once per month to foster relationships, provide encouragement, and maintain a strong connection with Serve Team members.
• Manage the South Hills Worship Band schedule in Planning Center, communicating with team members and coordinating substitutions to ensure all band positions are filled for weekend services.
• Other duties as assigned.

Skills

Volunteer coordination

Team leadership

Event planning

Customer service

Communication

Multitasking

Tools

Google Workspace

Planning Center Services

Job description

Description

WestGate Church, a non-denominational, multi-congregational church in Silicon Valley, is seeking an energetic and skilled Weekend Experience Coordinator to schedule bands and the guest experience teams for South Hills Campus weekend gatherings. This part-time role includes Sunday responsibilities and limited weekday hours to help recruit, and coordinate volunteer teams, ensuring a welcoming, organized, and engaging experience for all who attend.

Job Type: Part-time

Classification: PART-TIME // 8-10 HOURS/WEEK

Salary: $26/HR

Reports To:

SOUTH HILLS CONGREGATIONAL PASTOR

Relates Closely With:

SOUTH HILLS STAFF TEAM//SOUTH HILLS GUEST EXPERIENCE TEAM

Requirements

Personal Qualifications

• Passionate Jesus follower, actively learning and living the way of Jesus: loving God, neighbor, and one another.
• Understanding of and alignment with WestGate's theology, vision, and values, using them as a filter for decisions.
• Embodiment of staff values: Holy, Humble, Hungry, (People-)Smart.
• Exemplification of essential competencies: oversight, strategy, team leadership, self-leadership, chemistry, communication, execution, stewardship, formation, proficiency.
• Commitment to continual growth: spiritual, personal, professional; invests in the growth of others.
• Demonstrates strong chemistry, connecting well with people as a relational team player.

Professional Qualifications

• Positive, professional, and proactive team member with the ability to manage multiple priorities and adapt to changing ministry needs.
• Demonstrates sound judgment, professionalism, and a servant-hearted approach to ministry.
• Strong organizational skills with attention to detail and the ability to coordinate multiple tasks in a fast-paced environment.
• Proficient in Google Workspace (Docs, Sheets, Slides, Drive) for collaboration and document management.
• Proficient in Planning Center Services for scheduling of weekend serve teams.
• Strong interpersonal, written, and verbal communication skills with the ability to engage and equip volunteers.

Primary Responsibilities

• Provide preparation assistance to weekend services, baptisms, and communion.
• Lead Guest Experience efforts that foster a welcoming, organized, and hospitable environment during weekend services.
• Assist with recruiting and training of Guest Experience Serve Team members.
• Manage the South Hills Guest Experience Team schedule in Planning Center, ensuring clear communication, adequate staffing, and a culture of encouragement, excellence, and hospitality.
• Partner with ministry staff to ensure Guest Experience teams are prepared and aligned for weekend services and special events.
• Serve alongside the Guest Experience team during weekend services at least once per month to foster relationships, provide encouragement, and maintain a strong connection with Serve Team members.
• Manage the South Hills Worship Band schedule in Planning Center, communicating with team members and coordinating substitutions to ensure all band positions are filled for weekend services.
• Other duties as assigned.

Primary Leadership Components

• Motivational Leadership - “I lead through platform” Inspire action through platform leadership and motivational speaking. Low to High (1-5): 1
• Strategic Leadership - “I lead through strategic planning” Advance our mission through data, planning, execution, and reporting. Low to High (1-5): 4
• Directional Leadership - “I lead through vision” Ensure progress by defining goals, key objectives and providing guidance. Low to High (1-5): 2
• Relational Leadership - “I lead through connection” Foster growth and well-being through personalized connection and care. Low to High (1-5): 4
• Team Leadership - “I lead through team” Build team by recruiting, training, scheduling, and celebrating contributors. Low to High (1-5): 5

Legal Notices - Physical Demands

• Stand for extended periods.
• Perform walking, bending, twisting, and kneeling.
• Navigate stairs.
• Demonstrate finger and hand dexterity for computer, instrument, and tool operation.
• Possess specific vision abilities, including close, distance, color, and peripheral vision, with the ability to adjust focus.
• Lift and carry up to 20 pounds with or without assistance.

Legal Notices - Work Conditions

• Operate in a professional office or church environment with standard equipment like computers, printers, filing cabinets, and telephones.
• Lead in settings with various equipment, cables, stage lights, loud sounds, and visual stimuli.
• Work typically occurs Sunday-Thursday, with occasional Fridays, Saturdays, or evenings as needed

This job description is not designed to cover or comprehensively list all possible duties, activities, and responsibilities. These requirements may change at any time. Acceptance of this position constitutes the employee’s understanding of the requirements, essential functions, and duties of the position.

Salary Description

$24.00 - $26.00 per hour