Wedding & Special Events Manager

Sun Valley Resort; Sun Valley (ID); On-site; USD 65,000 - 90,000; Full time

Job summary

Sun Valley Resort is seeking a Wedding & Special Events Manager to lead planning, sales, and execution of weddings and special events from start to finish. You will manage full-cycle event planning for groups from 15 to 500 guests, customize proposals, negotiate contracts, and coordinate with clients and internal teams to ensure flawless execution.

The role requires strong customer service, excellent communication, and the ability to manage multiple priorities in a fast-paced resort environment.

Qualifications

• 3+ years of experience in hotel sales, catering, convention services, or event planning.
• Proven experience managing corporate and social events including weddings and large functions.
• Excellent customer service, communication, and problem-solving skills.
• Experience with Opera Sales & Catering, Delphi or comparable PMS.
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Manage full-cycle event planning for groups of 15-500 guests including weddings and corporate events.
• Customize proposals, negotiate contracts, and manage event details (menus, AV, floorplan, budgets).
• Serve as primary resort representative for assigned events and coordinate with clients and departments.
• Prepare and execute BEOs and other operational communications.
• Support billing arrangements and other services as required.
• Develop sales strategy for catering-only events during non-peak seasons.

Skills

Event planning

Sales

Customer service

Communication

Microsoft Office

Tools

Opera Sales & Catering

Delphi

Job description

Create extraordinary moments in one of the most iconic mountain destinations in the country. The Wedding & Special Events Manager leads the planning, sales, and execution of weddings and special events, turning clients' visions into seamless, memorable experiences from start to finish.

Duties and Responsibilities:

• Manage full-cycle event planning for groups of 15-500 guests including weddings, social functions, corporate events, and nonprofit fundraisers.
• Customize proposals, negotiate contracts, and manage event details including menus, AV, venue setup and floorplan, and budgets.
• Serve as the primary resort representative for assigned events, coordinating details with clients, developing solutions, and providing clear guidance throughout the planning process.
• Prepare and execute Banquet Event Orders and other required operational communication for booked functions.
• Responsible for understanding and working within department policies and procedures such as food minimums, space release policies, and booking guidelines.
• Represent the needs and expectations of the client to all operational departments at Sun Valley Resort.
• Act as the "on-site" contact for assigned events for the duration of the program in conjunction with the Banquets, Set Ups and AV Departments.
• Work closely with all guests and customers to ensure their event meets or exceeds their expectations.
• Maintain consistently high standards of service, quality, and hospitality for all resort guests.
• Demonstrate complete knowledge of the resort, its services, and local community resources.
• Assist with billing arrangements and all other services as required.
• Create and develop sales strategy for catering only events in non-peak seasons, including but not limited to holiday parties.
• Additional duties as assigned.

Qualifications:

• 3+ years of experience in hotel sales, catering, convention services, or event planning required.
• Proven experience managing both corporate and social events, including meetings, weddings, galas, and large-scale functions.
• Excellent customer service, communication, and problem-solving skills.
• Experience with Opera Sales & Catering, Delphi, or comparable hotel PMS or event management systems preferred.
• Experience with menu development, event coordination, BEO origination and food concepts.
• Excellent organizational skills and ability to manage multiple priorities.
• Proficiency in Microsoft Office applications (Word, Excel and Outlook) with a typing speed of at least 55wpm.
• Flexibility to work a varying schedule, including weekends, holidays, and early or late shifts.
• Strong attention to detail and ability to meet deadlines in a fast-paced environment.
• Must be able to read, write, and communicate effectively in English.
• Valid U.S. driver’s license required.
• Engage in physical activities like standing for long periods, walking, and utilizing hands for tasks that involve gripping, handling, and reaching.
• Can regularly lift and/or move up to 25 pounds and frequently lift and/or move up to 50 pounds.