Wedding Sales and Event Specialist

Westmount Country Club; Little Falls (NJ); On-site; USD 60,000 - 85,000; Full time

Job summary

A premier event venue is seeking a Sales and Event Specialist to guide clients from inquiry to execution. Applicants should possess a Bachelor's degree and have 3–5 years of wedding sales experience. The role involves responding to inquiries, coordinating events, and maintaining excellent customer service. The ideal candidate is organized, has strong time management skills, and enjoys teamwork. Competitive compensation offered.

Qualifications

• 3–5 years of experience in wedding sales.
• Ability to work weekends and maintain flexibility.
• Comfortable directing external wedding planners.

Responsibilities

• Respond to inquiries and book sales meetings.
• Monitor availability and maximize revenues.
• Collaborate with colleagues for event logistics.
• Provide tours evenings and weekends to meet client demand.
• Solicit corporate business through networking and follow-up.
• Demonstrate proficiency in CRM and social media tools.

Skills

Sales skills

Customer service mindset

Event planning

Time management

CRM software proficiency

Education

Bachelor’s degree

Tools

TripleSeat

Social media platforms

Calendar platforms

Job description

Aviva Event Spaces

Aviva Event Spaces owns and operates a collection of premier venues in the Northeast, specializing in weddings, galas, proms, and milestone celebrations. We invest in properties that stand apart—offering breathtaking views, private landscaped grounds, and thoughtfully designed spaces focused solely on hosting unforgettable events. Our venues deliver exceptional dining, service, and atmosphere for clients seeking a truly elevated experience.

As we expand, we are also investing in talented professionals who share our passion for hospitality and creating extraordinary moments.

Sales and Event Specialist – Westmount

Westmount is a premier event venue in Woodland Park, NJ, in the Garret Mountains, just off Route 46. We are proud to host unforgettable weddings and special events serving cuisine well known for its variety and quality, from an incredible cocktail hour to memorable dinners and desserts. At Westmount, we are dedicated to creating experiences of a lifetime for every guest hosting weddings to social and corporate events.

As a Sales and Event Specialist, you will be guiding clients from first inquiry to last dance. You will represent Westmount with professionalism and warmth, collaborate closely with your colleagues, the General Manager and Aviva leadership, and play a central role in the continued success of this one-of-a-kind property.

Key Responsibilities

• Promptly respond to incoming inquiries, book in-person sales meetings, and give property tours to help potential clients visualize their event.
• Monitor availability and maximize the utilization and revenues.
• Maximize exposure to the property—through public relations, networking, and social media in a coordinated effort with colleagues.
• Provide tours in the evenings and on weekends to meet the demand of potential customers.
• Solicit corporate business through networking and active follow up.
• Demonstrate proficiency in Sales and CRM software programs and social media including, but not limited to, Tripleseat, Instagram, Facebook, and others.
• Attend all regular sales meetings with the leadership team.
• Maintain all sales‑related documentation and process information in a timely manner (leads, tours, contracts, etc.).
• Collaborate with colleagues to document necessary details, special requests, and logistics to ensure flawless execution of service during the event.

Event Planning

• Communicate in a timely and professional way with clients throughout the planning process, noting all decisions with diligence and organization.
• Ensure timely processing of client payments, cancellations, and refunds.
• Obtain appropriate documentation and permissions such as vendor Certificates of Insurance and permissions to use content in marketing collateral.
• Co‑ordinate, manage, and execute final meetings, food tastings, wedding rehearsals, and décor drop‑off/pick‑ups.
• Create, distribute, and present fully detailed Banquet Event Orders.
• Prepare event‑specific floor plans, timelines, meal count confirmations, event place cards, and other event‑specific requirements for assigned clients.
• On the day of the event, lead with confidence, a warm demeanor, and professionalism to ensure the flawless execution of the event.
• Work with the team to prepare and distribute event recaps and closing packets to the management team.
• Organize, collect, and monitor event reviews and testimonials.

Who You Are

• A great salesperson with a service mindset.
• A Bachelor’s degree holder with at least 3–5 years of experience in wedding sales.
• A proven closer who consistently meets or exceeds sales benchmarks.
• Willing and able to work weekends and maintain a flexible schedule to meet client and business needs.
• Always presenting with a professional appearance and polished demeanor.
• Exceptionally organized, with strong time‑management skills and the ability to manage multiple priorities simultaneously.
• A strategic thinker and service‑driven leader who takes initiative and drives results.
• A true team player, ready to step in and support wherever and whenever needed.
• Comfortable directing and collaborating with external wedding planners and event attendants.
• Creative and resourceful, with a can‑do mindset—you’re a “yes, we’ll figure it out” kind of person.
• Preferably experienced with TripleSeat and tech‑savvy enough to learn any sales and CRM and Calendar platforms with ease.
• Someone who holds or is willing to obtain certifications including ServSafe, TIPS, Allergen Awareness, and CPR/First Aid.
• Able to speak, read, write, and understand English fluently.

Other Information

• Compensation: Competitive and commensurate with experience.

Our Commitment

Aviva Event Spaces is an Equal Opportunity Employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.