Wedding Sales and Conference Services Manager – The Sebastian Vail

Mountain Careers LLC.; Vail (CO); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Free onsite shift parking

Discounted F&B, Spa Treatments & 0

Job summary

The Sebastian Vail seeks a personable and results-driven professional to lead wedding sales and event services at a luxury property in Vail. You will guide couples from inquiry to execution, coordinating with internal teams to create exceptional wedding experiences that reflect the property’s service standards.

Responsibilities include managing inquiries, tours, proposals, and contracts; serving as the primary client contact; and forecasting revenue while maintaining a robust sales pipeline.

Qualifications

• Experience in wedding sales or hospitality preferred.
• Strong communication and presentation skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with MS Office and hospitality/CRM systems.
• Collaborative across departments to deliver high-quality events.
• Professional demeanor with a client-focused approach.
• Flexibility to work evenings, weekends, and holidays.

Responsibilities

• Manage wedding inquiries, conduct venue tours, and convert leads into bookings.
• Build relationships with clients, planners, vendors, and stakeholders.
• Prepare proposals, contracts, BEOs, and event documentation with accuracy.
• Serve as primary contact for wedding clients throughout planning.
• Coordinate event details with culinary, banquet, operations, and catering teams.
• Lead pre-event meetings and site inspections as needed.
• Monitor timelines, floor plans, and service requirements for guest experience.
• Track sales goals, forecast revenue, and maintain a sales pipeline.
• Identify opportunities to enhance client satisfaction and referrals.
• Maintain a professional and welcoming presence reflecting brand standards.

Skills

Communication

Relationship-building

Presentation skills

Organizational skills

Attention to detail

Multitasking

MS Office

CRM systems

Team collaboration

Client-focused

Tools

Microsoft Office

CRM systems

Job description

We are seeking a personable, detail-oriented, and results-driven professional to lead wedding sales and event services at a luxury hospitality property in Vail. In this role, you will guide couples through the planning process from inquiry to execution, coordinate with internal teams, and help create exceptional wedding experiences that reflect the property’s standards of service and hospitality.

Key Responsibilities

• Manage wedding inquiries, conduct venue tours, and convert qualified leads into confirmed bookings.
• Build strong relationships with clients, planners, vendors, and internal stakeholders.
• Prepare proposals, contracts, Banquet Event Orders, and other event documentation with accuracy and timeliness.
• Serve as the primary point of contact for wedding clients throughout the planning process.
• Coordinate event details with culinary, banquet, operations, and catering teams to ensure seamless execution.
• Lead pre-event meetings and site inspections as needed.
• Monitor event timelines, floor plans, room setups, and service requirements to support a smooth guest experience.
• Track sales goals, forecast revenue, and maintain an organized sales pipeline.
• Identify opportunities to enhance client satisfaction and generate repeat or referral business.
• Maintain a professional and welcoming presence that reflects the brand’s standards.

Qualifications

• Previous experience in wedding sales, event planning, catering sales, or hospitality services preferred.
• Strong communication, relationship-building, and presentation skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Proficiency with Microsoft Office and common hospitality or CRM systems.
• Comfortable working collaboratively across departments to deliver high-quality events.
• Professional demeanor with a client-focused approach.
• Flexibility to work evenings, weekends, and holidays based on event schedules.

Benefits:

• Free onsite shift parking
• Discounted F&B, Spa Treatments & Retail up to 40% off
• 401K with Match
• PTO
• Wellness Bonus
• Full benefits such as Medical, Dental, Vision, LTD/STD, Life, Accident, Critical Illness, Hospital Insurance.
• Free onsite Chef prepared employee dining room with hot meals and salad bar

This job description is not all inclusive. The Sebastian Vail reserves the right to amend this job description at any time.

Our company (“Company”) fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state or local law.

In compliance with the Americans with Disabilities Act (ADA) and applicable federal, state and/or local laws, it is our policy to provide reasonable accommodation upon request during the application process to applicants in order that they may be given a full and fair opportunity to be considered for employment. As an Equal Opportunity Employer, we intend to comply fully with applicable federal, state and/or local employment laws and the information requested on this application will only be used for purposes consistent with those laws. To the extent required by applicable law, The Company maintains adrug- free workplace.