Wedding Sales and Conference Service Manager - The Sebastian Vail

Thesebastianvail; Vail (CO); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Free onsite shift parking

Discounted F&B

401K with Match

PTO

Wellness Bonus

Medical benefits

Job summary

The Sebastian Vail is hiring a professional to lead wedding sales and event services at our luxury property in Vail. This role involves guiding couples through the planning process and coordinating with internal teams to create remarkable wedding experiences.

Your responsibilities include managing inquiries, preparing proposals, and coordinating event details with various teams. The ideal candidate has a strong background in wedding sales and event planning, along with excellent organizational

Qualifications

• Previous experience in wedding sales, event planning, catering sales, or hospitality services preferred.
• Strong communication and relationship-building skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities while meeting deadlines.
• Comfortable working across departments to deliver high-quality events.

Responsibilities

• Manage wedding inquiries and convert leads into bookings.
• Prepare proposals and contracts with accuracy.
• Serve as the primary contact for wedding clients.
• Coordinate event details with culinary and catering teams.
• Track sales goals and maintain an organized sales pipeline.

Skills

Wedding sales experience

Event planning

Strong communication

Organizational skills

Proficient in Microsoft Office

CRM systems knowledge

Job description

We are seeking a personable, detail-oriented, and results-driven professional to lead wedding sales and event services at a luxury hospitality property in Vail. In this role, you will guide couples through the planning process from inquiry to execution, coordinate with internal teams, and help create exceptional wedding experiences that reflect the property’s standards of service and hospitality.

Key Responsibilities

• Manage wedding inquiries, conduct venue tours, and convert qualified leads into confirmed bookings.
• Build strong relationships with clients, planners, vendors, and internal stakeholders.
• Prepare proposals, contracts, Banquet Event Orders, and other event documentation with accuracy and timeliness.
• Serve as the primary point of contact for wedding clients throughout the planning process.
• Coordinate event details with culinary, banquet, operations, and catering teams to ensure seamless execution.
• Lead pre-event meetings and site inspections as needed.
• Monitor event timelines, floor plans, room setups, and service requirements to support a smooth guest experience.
• Track sales goals, forecast revenue, and maintain an organized sales pipeline.
• Identify opportunities to enhance client satisfaction and generate repeat or referral business.
• Maintain a professional and welcoming presence that reflects the brand’s standards.

Qualifications

• Previous experience in wedding sales, event planning, catering sales, or hospitality services preferred.
• Strong communication, relationship-building, and presentation skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Proficiency with Microsoft Office and common hospitality or CRM systems.
• Comfortable working collaboratively across departments to deliver high-quality events.
• Professional demeanor with a client-focused approach.
• Flexibility to work evenings, weekends, and holidays based on event schedules.

Benefits:

• Free onsite shift parking
• Discounted F&B, Spa Treatments & Retail up to 40% off
• 401K with Match
• PTO
• Wellness Bonus
• Full benefits such as Medical, Dental, Vision, LTD/STD, Life, Accident, Critical Illness, Hospital Insurance.
• Free onsite Chef prepared employee dining room with hot meals and salad bar

This job description is not all inclusive. The Sebastian Vail reserves the right to amend this job description at any time.

Our company (“Company”) fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state or local law.

In compliance with the Americans with Disabilities Act (ADA) and applicable federal, state and/or local laws, it is our policy to provide reasonable accommodation upon request during the application process to applicants in order that they may be given a full and fair opportunity to be considered for employment. As an Equal Opportunity Employer, we intend to comply fully with applicable federal, state and/or local employment laws and the information requested on this application will only be used for purposes consistent with those laws. To the extent required by applicable law, The Company maintains adrug- free workplace.