Wedding Day Setup & Coordination Assistant

Jobtailor; Honolulu (HI); On-site; USD 28,000 - 41,000; Full time

Job summary

Leigh & Co. is seeking an event coordinator in Honolulu to assist with wedding ceremonies and receptions. You will support setup, décor placement, and vendor coordination, ensuring the floor plan is followed and spaces are presentation-ready.

You will manage guest flow, assist with timeline monitoring, and help execute moments like cake cutting and first dances, all while maintaining a calm, professional demeanor and delivering exceptional client service.

Qualifications

• Experience coordinating ceremonies and receptions.
• Ability to manage guest flow and timelines during events.
• Professional demeanor and commitment to client service.

Responsibilities

• Assist with ceremony and reception setup according to the approved floor plan.
• Place décor items including signage, candles, favors, menus, place cards, and personal details.
• Ensure décor and event spaces remain clean, organized, and presentation-ready throughout the day.
• Welcome and direct vendors upon arrival.
• Assist with ceremony organization, including lining up the wedding party and coordinating processional timing.
• Help manage guest flow and answer guest questions throughout the event.
• Monitor the reception timeline alongside the Lead Planner.
• Assist with room flips and reception transitions when applicable.
• Coordinate specialty moments including cake cutting, grand entrance preparation, speeches, first dances, bouquet toss, and other scheduled events.
• Assist with collecting personal items and ensuring designated décor is packed appropriately at the conclusion of the event.
• Support problem-solving efforts while maintaining a calm, professional demeanor.
• Represent Leigh & Co. with professionalism, courtesy, and exceptional client service.

Skills

Ceremony setup

Reception setup

Décor placement

Event flow management

Room flips

Specialty moment coordination

Professionalism

Client service

Job description

Leigh & Co. is seeking an event coordinator in Honolulu to assist with wedding ceremonies and receptions. You will support setup, décor placement, and vendor coordination, ensuring the floor plan is followed and spaces are presentation-ready.

You will manage guest flow, assist with timeline monitoring, and help execute moments like cake cutting and first dances, all while maintaining a calm, professional demeanor and delivering exceptional client service.