Web Project Manager

Stanford University; Palo Alto (CA); On-site; USD 100,000 - 150,000; Full time

Job summary

Stanford University’s Stanford Graduate School of Business is seeking a highly organized Web Project Manager to coordinate a major website development initiative, including headless CMS implementation. You will translate complex technical work into actionable plans, build timelines, and lead meetings with internal teams and vendors.

This hands-on role requires strong communication, meticulous documentation, and the ability to align content strategists, IT, marketing, and business stakeholders

Qualifications

• Bachelor's degree or equivalent with related experience.
• Experience translating complex technical initiatives into manageable workflows.
• Proven ability to manage cross-functional teams and coordinate stakeholders.

Responsibilities

• Oversee major website development project workflows and milestones.
• Manage vendor relationships and track deliverables to timelines.
• Coordinate with Web & Social, Marketing, IT, and content teams to align goals.
• Define requirements, write and review functional specifications as needed.
• Perform QA testing on features and integrations and track issues.
• Prepare project documentation and maintain decision logs.

Skills

Project coordination

Vendor management

Stakeholder management

Cross-functional collaboration

Communication

Education

Bachelor's degree

Tools

Airtable

Drupal

Job description

Stanford Graduate School of Business (GSB) is seeking a highly organized, process-driven Web Project Manager to join our Web Strategy & Social Media team. In this role, you will serve as the central coordinator for a major website development initiative, including the implementation of a headless CMS architecture. Reporting to the team lead who drives the web product roadmap, you'll work with guidance and direction while independently driving day-to-day project execution.

This is a hands-on project management role that requires someone who excels at translating complex technical initiatives into manageable workflows. You will create the operational backbone for our web development projects: building comprehensive timelines, establishing project milestones, organizing and facilitating meetings, maintaining detailed documentation, and ensuring all parties deliver on their commitments. You thrive in environments where multiple teams must work in concert, and you have the diplomatic skills to keep vendors accountable while supporting internal teams through periods of significant technical change. Your ability to translate between technical and non-technical audiences will be essential as you bridge conversations between developers, content strategists, marketing leadership, and business stakeholders. This role is for someone with exceptional organizational skills and personal accountability who has the ability to build successful relationships with stakeholders through strong communication skills, proactive follow-up, and a solutions-oriented approach to obstacle resolution.

The ideal candidate loves managing creative and technical projects, supporting cross-functional teams to do their best work to successfully achieve a common goal. You have a strategic mindset and can think about the bigger picture of how your work contributes to the GSB's digital transformation. Beyond project coordination, you will roll up your sleeves to participate in defining requirements and perform quality assurance testing on new features and functionality, ensuring that we meet the user experience standards expected of a world-class institution. You're comfortable working with web technologies and tools — while you won't be coding, you understand enough about Drupal, headless CMS architectures, HTML5/CSS, and web analytics to ask intelligent questions, identify potential issues, and facilitate productive technical discussions.

Unique Duties to the Role:

• Serve as the primary project coordinator for the GSB's major website development initiative, including headless CMS implementation; build comprehensive project timelines (e.g., using tools such as Airtable), establish milestones and phase gates, and sequence deliverables to ensure efficient progress toward project objectives.
• Manage vendor relationships and hold external partners accountable to contractual commitments; organize and facilitate regular status meetings, document action items and decisions, track deliverables against timelines, and elevate issues appropriately to ensure project momentum.
• Build strong relationships and collaborate effectively with the Web & Social team, broader Marketing colleagues, IT partners, and cross-functional stakeholders across the school; serve as the communication hub that keeps all parties informed, aligned, and coordinated throughout the project lifecycle
• Analyze and document user needs and business requirements for new features and functionality from stakeholders and through competitive benchmarking; coordinate with technology teams to define technical requirements and produce test cases; may include writing all or a portion of functional specifications.
• Perform quality assurance testing on website features, functionality, and integrations; develop test plans, execute test cases, document bugs and issues, and work with developers and vendors to verify fixes and ensure technical implementations meet specifications and user experience standards.
  

Responsibilities

• Review project plans and proposals, and work with management to develop project objectives; identify project responsibilities by determining the phases and elements of the project; calculate timeframes and sequence the stages of the project.

• Perform project management oversight of small projects (under$100k) or more than one large task within a larger project.

• Oversee, coordinate, and perform technical aspects of project, with guidance, based on type of project manager support required (e.g., engineer, quality, scheduler).

• Review, evaluate, approve, and monitor cost schedule and technical scope baselines.

• Ensure the preparation of required project documentation.

• Contribute to communication plan and change management elements.

Minimum Education andExperience

Bachelor's degree in a related field or a combination of education and experience, and two years of directly related experience performing responsibilities similar to those listed above or a combination of education and experience.

Knowledge, Skills and Abilities

• Polished written and oral communication skills to address a wide variety of audiences.

• Ability to productively contribute to cross-functional teams.

• Depth of knowledge in technical discipline/domain needed to deliver projects.

• Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.