Wealth & Trust Operations Specialist

Extraco Corporation; Temple (TX); On-site; USD 75,000 - 100,000; Full time

Job summary

Extraco Banks is seeking a detail-oriented Wealth & Trust Specialist - Securities to support administration, servicing, and client service for investment, trust, retirement, and fiduciary accounts. The role requires strong knowledge of securities operations, account administration, and compliance, delivering accurate, efficient service to Wealth Advisors, Trust Officers, and clients.

The candidate will process receipts and trades, reconcile accounts, support account openings, and assist with

Qualifications

• Minimum of three years in banking, trust administration, wealth management, securities operations, or financial services experience.
• Basic knowledge of trust administration, investment accounts, and securities processing.
• Ability to maintain confidentiality and handle sensitive financial information.
• Background in Finance, Accounting, or Law preferred.
• Experience with trust accounting or portfolio management systems (Maui or similar).

Responsibilities

• Process incoming receipts, investment income, and cash transactions for trust and investment accounts.
• Process daily trading activities and maintain supporting documentation.
• Assist with processing, settlement, and documentation of securities transactions and asset transfers.
• Reconcile custodian accounts and assist with identifying and resolving account discrepancies.
• Reconcile and maintain vault assets.
• Maintain accurate records related to account activity, securities holdings, and client transactions.
• Support account openings, maintenance requests, beneficiary updates, distributions, and account closures.
• Maintain and support the Maui allocation system.
• Assist with trust asset management and ongoing account administration activities.
• Provide professional and responsive service to Wealth & Trust clients.
• Serve as a point of contact for routine servicing requests and inquiries.
• Assist Wealth Advisors and Trust Officers with preparing client reports, meeting materials, and account documentation.
• Coordinate client documentation and follow up on outstanding account requirements.
• Support efforts to deepen client relationships through timely communication.
• Maintain complete and accurate client files, documentation, and electronic records.
• Support regulatory, audit, and compliance reviews by gathering and maintaining required documentation.
• Ensure activities comply with bank policies, trust administration requirements, securities regulations, and fiduciary standards.
• Assist with scanning, indexing, and retention of trust and wealth management records.
• Remain current on regulatory requirements, operational procedures, and industry best practices.
• Assist Wealth & Trust Advisors and Associates with account maintenance and operational support.
• Perform dual-control functions related to disbursements and asset processing.
• Participate in departmental cross-training initiatives to support business continuity.
• Collaborate with Operations, Retail Banking, Compliance, and other departments to ensure smooth account servicing.
• Participate in training programs and professional development opportunities.
• Ensure timely and accurate completion of daily operational activities.
• Maintain service standards and departmental deadlines.
• Identify operational risks and elevate concerns appropriately.
• Support process improvement initiatives that enhance efficiency and client service.
• Contribute to the overall success and growth of the Wealth & Trust Department.

Skills

Trust knowledge

Investment knowledge

Written communication

Verbal communication

Attention to detail

Analytical skills

Multi-tasking

Confidentiality

Team collaboration

Client service

Education

High School Diploma or GED

Bachelor's/Associate degree in Finance/Accounting/Business/Economics

Experience in Finance/Accounting/Law background (preferred)

Job description

Extraco Banks is seeking a detail-oriented Wealth & Trust Specialist - Securities to support administration, servicing, and client service for investment, trust, retirement, and fiduciary accounts. The role requires strong knowledge of securities operations, account administration, and compliance, delivering accurate, efficient service to Wealth Advisors, Trust Officers, and clients.

The candidate will process receipts and trades, reconcile accounts, support account openings, and assist with