WDVA Project Fiscal Analyst 3, Full-Time Project, Olympia Central Office

State of Washington; Olympia (WA); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Hybrid telework

Job summary

The Washington State Department of Veterans Affairs (WDVA) is seeking a Project Fiscal Analyst 3 to support the development and implementation of a financial practice system for the Veterans Estate Management Program (VEMP). This full‑time project role is based in Olympia with standard business hours and optional hybrid telework based on mission needs.

You will reconcile fiduciary accounts, use EVCMS and Excel, prepare journal vouchers, and coordinate with IT and Accounting Services to ensure

Qualifications

• Bachelor's degree including 18 quarter or 12 semester hours in accounting/auditing.
• Experience with GAAP and government accounting concepts preferred.
• Strong ethics and professional conduct required.

Responsibilities

• Reconcile VEMP fiduciary accounts (Money Market, Checking, ACH, CDs) per GAAP.
• Use EVCMS and Excel for monthly bank reconciliations to client funds.
• Prepare journal vouchers to AFRS to ensure GASB compliance.
• Coordinate with IT and Accounting Services on system improvements.
• Maintain a Desk Manual for Accounts Receivable/Payable workflows.

Skills

Attention to detail

Analytical skills

Written and verbal communication

Ethics

Education

Bachelor's degree with accounting/auditing coursework

Tools

Excel

EVCMS

Job description

Olympia Central Office

The Washington State Department of Veterans Affairs (WDVA) is seeking a Project Fiscal Analyst 3 to support the development and implementation of a financial practice system for the Veterans Estate Management Program (VEMP).

This position has been posted within the assigned pay range through Step L. Step M has not been published as this is considered the longevity step, in alignment with state HR compensation rules. This salary range reflects increases effective July 1st, 2026.

Project Fiscal Analyst 3

Full‑Time – Project. Standard business hours for this position are 8:00 A.M. to 5:00 P.M., Monday through Friday in‑office at our Central Office in Olympia. Occasional weekend work may be needed, and incumbents may be expected to adjust the work schedule to meet business needs of the agency. An alternative work schedule and hybrid telework may be authorized based on mission requirements.

This is a project position with an expected end date of June 30th, 2027.

About the Agency

Here at the Washington State Department of Veterans Affairs (WDVA), we are passionate about our mission of “Serving Those Who Served.” As a national leader in our advocacy for nearly 500,000 veterans and their family members, we strive to connect them to earned benefits as well as innovative programs focused on their overall health and wellness. In addition, we provide critical community services through a variety of programs, and at our four State Veterans Homes located in Orting, Port Orchard, Spokane, and Walla Walla. These locations provide Medicare and Medicaid nursing home care to Veterans, including, in some instances, their spouses, widows, or Gold Star.

Duties

• Reconciliation of VEMP Fiduciary Accounts— including Money Market Account, Checking Account, ACH, and Certificate of Deposit Accounts as applicable.


• Use EVCMS and Excel, monthly reconciliation of bank statements to VEMP client funds in accordance with GAAP, SAAM, Federal and State Fiduciary requirements, as well as Agency procedures.


• Communicate reconciling items to program and accounting staff. Follow up on corrective actions, ensuring desired outcomes.


• Establish a standardized reconciliation format, and documentation of the process, to include step‑by‑step instructions for accounting services to follow.


• Complete Journal Vouchers to AFRS to keep Agency compliant with GASB requirements.


• System implementation specialist, to implement or improve an information management system for VEMP that ensures the program can meet all federal and state regulatory requirements. Identify, and communicate barriers, system issues, and facilitate correction of issues by testing, system process and procedure development, and providing feedback to our IT team.


• Collaborate with IT and Accounting Services on VEMP system implementation/improvement needs.


• Serve as a liaison between IT, accounting services, and the VEMP program managers ensuring communication is strong, progress is documented, and deadlines are met.


• Build and maintain a robust Desk Manual to be utilized by all Accounting Services, covering daily work for Accounts Receivable, Accounts Payable, and Accounting Transactions for Estate Managers.


• At least quarterly, audit client registers to ensure expected income and bank interest transactions are posted. Confirm correct commission fee rate is charged. Alert client manager to any anomalies.


• Other duties as assigned.

Qualifications

• A bachelor’s degree, which includes 18 quarter or 12 semester hours in accounting and auditing. A combination of education and experience may be considered on a year‑for‑year basis. Experience must be relevant to the position.


• Advanced knowledge related to complex reconciliations and the correction of reconciling items.


• Experience with accounting software changes.


• Demonstrates a high level of ethics and professional standard conduct.


• Ability to analyze data with high attention to detail and the ability to summarize and communicate that data.

• Must be able to read, write, speak and understand English to facilitate effective performance of job duties. This includes sufficient written and verbal communication in English, to facilitate effective performance of essential functions.

• Agency Required Competencies for all positions:
  
  
  
  • The ability to take action to learn and grow.
  
  
  • The ability to take action to meet the needs of others.
  
  
  
  

Preferred/Desired

• Advanced skill level using Microsoft Excel.


• Experience with GAAP and government accounting.


• Demonstrated organizational and time management skills.


• Ability to effectively communicate financial data to internal and external customers.


• Ability to promote a positive work environment.


• Ability to interact professionally with staff at all levels.


• Exhibit strong verbal and written communication skills.


• Ability to interpret and apply Federal and State regulations.


• Ability to operate office equipment including computer, phone, copier, scanner.

Special Requirements

• Must be able to pass a DSHS BCCU Background Check prior to beginning services and every two (2) years in accordance with WDVA Policy 615.000 Background Checks. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.


• Maintain regular and reliable attendance and be willing to work frequent weekend and evening outreach events.


• Successfully complete, within mandated timeframes, employee orientation and all other mandatory annual in‑service and other required training.


• Become familiar and comply with all DVA policies and procedures and Collective Bargaining Agreements, as applicable.


• In an emergency, employees may be asked to stay for an extended period of time and perform duties appropriate to the situation.


• Must sign the confidentiality statement for all employees.


• Must have a valid driver’s license.


• The ability to take action to learn and grow.


• The ability to take action to meet the needs of others.


• Must be proficient in the English language.

Other Information

• This position is non‑represented.

Diversity, Equity, and Inclusion Employee

Here at Washington Department of Veterans Affairs our employees come from all walks of life. We strive to hire great people from a wide variety of backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or Veteran status.

We believe in the importance of recognizing the value each of us contribute to the success of the mission of the agency. Having a diverse workforce is this agency’s greatest resource of strength and knowledge. It is through the combination of talents and abilities that we can pursue finding effective measures on how we can provide the best customer service. We are committed to building a diverse and inclusive workplace for everyone.

The State of Washington is an equal opportunity employer. Persons with a disability who need assistance in the application process or testing process, or those needing this announcement in an alternative format may call [phone]. TTY users should first call 711 to access the Washington Relay Service.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award‑winning diverse and inclusive organization.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read About Our Benefits

The following information describes typical benefits available for full‑time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full‑time work (e.g. part‑time); view the job posting for benefits details for job types other than full‑time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax‑deferred dollars toward their health‑care expenses. Employees are also covered by basic life and long‑term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre‑tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well‑being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre‑tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not‑for‑profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full‑time and part‑time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note

Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full‑time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 non‑overtime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part‑time employees who are in pay status during the month of the holiday qualify for the holiday on a pro‑ratio basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full‑time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full‑time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full‑time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part‑time employees will be proportionate to the number of hours in pay status, in the month to that required for full‑time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full‑time employees accrue vacation leave at the rates specified in WAC 357‑31‑165(1) or the applicable collective bargaining agreement (CBA). Full‑time employees who are in pay status for less than 80 non‑overtime hours in a month do not earn a monthly accrual of vacation leave.

Part‑time employees accrue vacation leave hours in accordance with WAC 357‑31‑165(1) or the applicable collective bargaining agreement (CBA) on a pro‑ratio basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full‑time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357‑58‑175, an employer may authorize a lump‑sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357‑31‑165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.