Water/Wastewater Project Coordinator: Detail‑Oriented & Organized

PACE; Fountain Valley (CA); On-site; USD 41,000 - 52,000; Full time

Job summary

PACE is seeking an Engineering Project Coordinator to support the Water/Wastewater division with project administration and coordination. The role requires turning complex information into polished deliverables and maintaining orderly project files and communications.

Ideal candidates have 3+ years of project coordination or administrative experience, strong writing and organizational skills, and Proficiency in MS Word, Excel, Outlook and PowerPoint.

Qualifications

• Coordinate preparation, formatting, production and submittal of engineering reports and other deliverables.
• Prepare professional correspondence, proposals, change orders and RFIs.
• Assist Project Managers with schedules, tracking and invoicing.

Responsibilities

• Coordinate project documentation from startup through completion.
• Assist with engineering specifications and maintenance of specification libraries.
• Coordinate contracts and other project documentation to ensure timely processing.
• Assist with project-related purchasing, shipping and vendor coordination.
• Prepare presentations and other project or marketing materials as needed.
• Coordinate meetings, calendars, travel arrangements and expense reports for Division Managers and senior staff.
• Attend meetings, prepare professional meeting minutes and track follow-up items.
• Maintain client and project information within company databases.
• Work collaboratively with administrative, engineering and graphics teams.
• Provide additional project and administrative support as priorities arise.

Skills

Project coordination

Administrative support

Communication skills

Multi-tasking

MS Office

Tools

Deltek

Ajera

Procore

Microsoft Project

Job description

PACE is seeking an Engineering Project Coordinator to support the Water/Wastewater division with project administration and coordination. The role requires turning complex information into polished deliverables and maintaining orderly project files and communications.

Ideal candidates have 3+ years of project coordination or administrative experience, strong writing and organizational skills, and Proficiency in MS Word, Excel, Outlook and PowerPoint.