Engineering Project Coordinator (Water/Wastewater)

PACE; Fountain Valley (CA); Sur place; USD 41 000 - 52 000; Plein temps

Résumé du poste

PACE is seeking an Engineering Project Coordinator to support the Water/Wastewater division with project administration and coordination. The role requires turning complex information into polished deliverables and maintaining orderly project files and communications.

Ideal candidates have 3+ years of project coordination or administrative experience, strong writing and organizational skills, and Proficiency in MS Word, Excel, Outlook and PowerPoint.

Qualifications

• Coordinate preparation, formatting, production and submittal of engineering reports and other deliverables.
• Prepare professional correspondence, proposals, change orders and RFIs.
• Assist Project Managers with schedules, tracking and invoicing.

Responsabilités

• Coordinate project documentation from startup through completion.
• Assist with engineering specifications and maintenance of specification libraries.
• Coordinate contracts and other project documentation to ensure timely processing.
• Assist with project-related purchasing, shipping and vendor coordination.
• Prepare presentations and other project or marketing materials as needed.
• Coordinate meetings, calendars, travel arrangements and expense reports for Division Managers and senior staff.
• Attend meetings, prepare professional meeting minutes and track follow-up items.
• Maintain client and project information within company databases.
• Work collaboratively with administrative, engineering and graphics teams.
• Provide additional project and administrative support as priorities arise.

Connaissances

Project coordination

Administrative support

Communication skills

Multi-tasking

MS Office

Outils

Deltek

Ajera

Procore

Microsoft Project

Description du poste

Engineering Project Coordinator (Water/Wastewater)

We’re looking for someone who takes ownership, notices the details, anticipates what needs to happen next and enjoys helping a team stay organized. The ideal candidate is comfortable moving between multiple projects and priorities and takes pride in producing polished, accurate work. You don’t need to know every PACE system on your first day—we value strong project coordination skills, initiative, professionalism and the ability to learn.

PACE is seeking a dynamic, highly organized individual with strong administrative skills to support administrative needs specifically for our Environmental Water Division. The admin group works as a team, so at times, is not limited to this one division. This candidate should be able to multi-task and have ability to switch to new projects accordingly. This position requires performing a variety of tasks, including, but not limited to the following:

Requirements:

• Coordinate the preparation, formatting, production and submittal of engineering reports, technical memoranda, specifications, proposals and other project deliverables.
• Prepare and format professional correspondence, proposals, change orders, purchase orders, sub-agreements, RFIs, work authorizations, meeting minutes, reports, tables and spreadsheets.
• Assist Project Managers with project schedules, tracking, monthly reports, invoicing and other project administration.
• Coordinate project documentation from project startup through completion, including electronic project files and correspondence.
• Assist with engineering specifications, including formatting and maintenance of specification libraries.
• Coordinate contracts and other project documentation to help ensure timely processing.
• Assist with project-related purchasing, shipping and vendor coordination.
• Prepare presentations and other project or marketing materials as needed.
• Coordinate meetings, calendars, travel arrangements and expense reports for Division Managers and senior staff.
• Attend meetings, prepare professional meeting minutes and track follow-up items.
• Maintain client and project information within company databases.
• Work collaboratively with PACE’s administrative, engineering and graphics teams.
• Provide additional project and administrative support as priorities arise.
• 3+ years of project coordination, project administration or administrative experience.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple projects, deadlines and changing priorities.
• Strong attention to detail and commitment to producing accurate, professional work.
• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint.
• Ability to work independently while also contributing effectively as part of a team.
• Professional judgment and ability to handle confidential information.

Highly Preferred

• Experience within a civil engineering, environmental consulting, architecture, construction, or other A/E/C professional-services environment.
• Experience supporting engineers, project managers or technical professionals.
• Experience preparing technical reports, specifications, proposals or similar professional project documents.
• Experience with Deltek, Ajera, Procore or comparable project management/ERP software.
• Experience with Microsoft Project.

Physical Demand

While performing the duties of this job, the employee is regularly required to sit, use hands, handle or feel; and talk or hear. The employee is occasionally required to stand, walk and reach with hands and arms. The employee may occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision; color vision is very helpful.

The noise level in the office work environment is moderate and typical of a professional office environment.

Salary Range

Competitive salary commensurate with experience and capabilities, $30–$38 per hour.

PACE is an equal opportunity employer.
At this time, PACE will not sponsor a new applicant for work authorization.
Local candidates are preferred. No relocation package is offered.