Project Coordinator

INDEPTH ENVIRONMENTAL, INC; San Diego (CA); Hybrid; USD 30,000 - 47,000; Full time

Benefits offered by this job

401(k)

Medical

Vision

Life/disability insurance

Paid time off

Bonus structure

Job summary

A leading environmental consulting firm in California seeks a Project Coordinator to support infrastructure and utilities projects. The role requires excellent organizational and communication skills, with proficiency in Microsoft Office. Key responsibilities include assisting project managers, coordinating field activities, and maintaining project documentation. Ideal candidates will thrive in a fast-paced environment and have an interest in utilities infrastructure. This full-time position offers various benefits and a structured work schedule.

Qualifications

• Strong organizational and time-management skills are essential.
• Excellent written and verbal communication skills required.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) is necessary.
• Ability to manage multiple tasks and prioritize in a fast-paced environment.
• Experience supporting infrastructure or utilities projects preferred.
• Familiarity with project scheduling tools, project management software, or GIS platforms preferred.

Responsibilities

• Support Project Managers and Field Technicians in project coordination.
• Assist with project documentation such as scopes, proposals, and reports.
• Coordinate field activities and schedule site visits.
• Maintain project tracking tools, budgets, and internal documentation.
• Facilitate communication between project managers, field technicians, contractors, and clients.
• Provide general administrative and logistical support to move projects from planning to completion.

Skills

Strong organizational and time-management skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite

Ability to manage multiple tasks effectively

Strong attention to detail

Multitasking

Attention to detail

Tools

Project scheduling tools

Project management software

GIS platforms

Job description

Position Summary:

The Project Coordinator supports the planning, coordination, and execution of infrastructure and utilities projects. This role assists Project Managers with organizing project information, tracking schedules and budgets, coordinating field activities, and preparing technical documentation such as reports, proposals, and change orders. The position plays a key role in ensuring projects and contractual operations and maintenance progress efficiently from planning through completion by maintaining accurate records, facilitating communication between teams, and supporting day-to-day logistics.

This role is well suited for someone who is highly organized, detail-oriented, and interested in learning or expanding their knowledge about utilities infrastructure projects such as potable water systems, wastewater systems, stormwater systems, and related field operations.

Key Responsibilities:

• Support Project Managers and Field Technicians with coordination of infrastructure and utilities projects, including tracking schedules, tasks, and deliverables.
• Assist with preparation and organization of project documentation such as scopes of work, proposals, change orders, and reports.
• Coordinate field activities including scheduling site visits, organizing field notes, and compiling photo documentation.
• Maintain project tracking tools, budgets, and internal documentation to support project progress and reporting.
• Facilitate communication between project managers, field technicians, contractors, and clients, including tracking action items and meeting notes.
• Provide general administrative and logistical support to ensure projects progress efficiently from planning through completion.

Required Qualifications:

• Strong organizational and time‑management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Ability to manage multiple tasks and prioritize effectively in a fast‑paced environment.
• Strong attention to detail and documentation accuracy.

Preferred Qualifications

• Experience supporting infrastructure, utilities, engineering, or construction projects.
• Familiarity with project scheduling tools, project management software, or GIS platforms.
• Interest in infrastructure systems such as water, wastewater, or stormwater utilities.

Physical Requirements

Physical demands such as sitting, standing, walking, lifting, carrying, reaching, pushing, and pulling.

401(k)

Medical

Vision

Life/disability insurance

Paid time off

Bonus structure

Job Type: Full-time

Pay type: Hourly

Normal Work Schedule:

Monday to Friday

Work/Office Location(s):

Some travel – project specific

*InDepth Environmental Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.