Water Loss & Reconstruction Project Admin

FirstService Residential; Oakland (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401K match

Time off including vacation, sick, and

Job summary

FirstService Residential in Oakland, CA seeks a Project Administrator to join the project management team and support water loss mitigation and reconstruction efforts. The role requires strong organizational and communication skills, proficiency with MS Office, and the ability to manage documents, budgets, schedules, and vendor communications.

You will travel to project sites as needed, create project plans and SOPs, maintain databases, and coordinate with clients and contractors using Trello.

Qualifications

• Associates or bachelor’s degree preferred but not required.

Responsibilities

• Contributes to and supports project goals through routine tasks.
• Travel to project sites to document progress and answer client questions.
• Process and maintain project documents, such as agreements, contracts, POs, and work authorizations.
• Assist with requisitions, status reports, change orders, payment applications and other invoices.
• Support PM processes and coordinate project requirements.
• Maintain project databases and create plans, timelines, and budgets.

Skills

Organizational skills

Communication

Project administration

Microsoft Office

Education

Associates or Bachelor’s degree in Construction Management, Business Administration, Communications

Tools

Trello

Job description

FirstService Residential in Oakland, CA seeks a Project Administrator to join the project management team and support water loss mitigation and reconstruction efforts. The role requires strong organizational and communication skills, proficiency with MS Office, and the ability to manage documents, budgets, schedules, and vendor communications.

You will travel to project sites as needed, create project plans and SOPs, maintain databases, and coordinate with clients and contractors using Trello.