Water Division Assistant Director

Utilities One; Northern (KY); Hybrid; USD 1 - 2; Full time

Benefits offered by this job

Health Insurance

Life Insurance

401k Plan

Paid PTO/Holidays

Great Work Environment

Career Advancement

Job summary

Utilities One is seeking a Water Division Assistant Director to lead the day-to-day operations of the Water Division, coordinating projects, vendors, materials, staffing and administrative processes. Reporting to the Water Division Director, you will assist with planning, procurement, payroll review, invoicing and budgeting, while ensuring safety, compliance, and timely project delivery.

The ideal candidate will be organized, detail-oriented and capable of managing multiple priorities in a

Qualifications

• Experience in water utilities or related field.
• Supervisory or administrative management experience.
• Strong organizational and problem-solving skills.
• Experience with invoicing, payroll, purchasing, budgeting, and vendor management.
• Excellent written and verbal communication.
• Ability to manage multiple projects and deadlines.
• Proficiency with Microsoft Office or similar software.
• Knowledge of safety practices and water-industry regulations preferred.

Responsibilities

• Assist the Water Division Director with daily operations.
• Support management of water projects from planning to completion.
• Coordinate project schedules, resources, and field activities.
• Prepare invoices, purchase orders, and related documentation.
• Assist payroll review, tracking, and submission.
• Obtain pricing and quotations for materials, equipment, tools, and services.
• Participate in purchasing decisions within budgets.
• Assist with onboarding and orientation of new employees.
• Prepare and submit RFPs and other procurement documents.
• Coordinate with vendors, contractors, suppliers, and internal departments.
• Maintain inventories of materials, tools, equipment, and supplies.
• Monitor stock levels and arrange replenishment.
• Organize departmental records, reports, contracts, and project documentation.
• Identify and resolve scheduling, operational, and vendor issues.
• Ensure work complies with policies, safety requirements, and regulations.
• Act on behalf of the Water Division Director when assigned.
• Perform other related duties as required.

Skills

Water utilities experience

Supervisory

Project coordination

Invoicing

Payroll

Purchasing

Budgeting

Vendor management

Microsoft Office

Safety regulations knowledge

Job description

Water Division Assistant Director

Department: Operations

Employment Type: Full Time

Location: United States

Reporting To: Raymond Cianfrani

Description

At Utilities One, we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people - a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact.

The Assistant Director of Water works directly with and reports to the Water Division Director. This role supports the day-to-day operations of the Water Division, helping coordinate projects, vendors, materials, staffing, and administrative processes. The ideal candidate is organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Assist the Water Division Director with daily operations and departmental planning.
• Support the management of water-related projects from planning through completion.
• Coordinate project schedules, deadlines, resources, and field activities.
• Prepare and process invoices, purchase orders, and related documentation.
• Assist with payroll review, tracking, and submission.
• Obtain pricing and quotations for materials, equipment, tools, and services.
• Participate in purchasing decisions and help ensure expenditures remain within established budgets.
• Assist with the onboarding and orientation of new employees.
• Prepare and submit requests for proposals and other procurement documents.
• Coordinate with vendors, contractors, suppliers, and internal departments.
• Maintain accurate inventories of materials, tools, equipment, and supplies.
• Monitor stock levels and arrange replenishment as necessary.
• Organize departmental records, reports, contracts, and project documentation.
• Help identify and resolve scheduling, operational, and vendor-related issues.
• Ensure work is performed in accordance with organizational policies, safety requirements, and applicable regulations.
• Act on behalf of the Water Division Director when assigned.
• Perform other related duties as required.

Skills, Knowledge and Expertise

• Previous experience in water utilities, public works, construction, infrastructure, operations, or a related field.
• Supervisory, project coordination, or administrative management experience.
• Strong organizational, time-management, and problem-solving skills.
• Experience with invoicing, payroll, purchasing, budgeting, and vendor management.
• Ability to review quotations and support purchasing and procurement decisions.
• Strong written and verbal communication skills.
• Ability to manage multiple projects and deadlines effectively.
• Proficiency with Microsoft Office or comparable business software.
• Knowledge of workplace safety practices and relevant water-industry regulations is preferred.

Benefits

• Health Insurance plans; (health, dental, vision);
• Whole Life Insurance;
• 401k Plan;
• PTO/Paid Holidays;
• Great Work Environment;
• Career Advancement Opportunities.