Waste Tracking Coordinator

Veolia North America, LLC; Arkadelphia (AR); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Paid time off

Health, dental, vision insurance

Life insurance

401(k) plan

Tuition reimbursement

Volunteer time off

Job summary

Veolia North America, LLC is seeking a detail‑oriented Waste Tracking Coordinator to support accurate inbound waste processing and recordkeeping. The role works with receiving, security, and regulatory teams to ensure timely, compliant shipment tracking and documentation.

Responsibilities include verifying manifests, maintaining records, and assisting with billing and destruction certificates. Entry‑level experience is valued, with solid MS Office and communication skills required.

Qualifications

• High school diploma or GED required.
• Associate's degree preferred.
• 3–6 months clerical experience preferred.

Responsibilities

• Coordinate with receiving personnel and security on shipment status.
• Verify generator, transporter, shipment, and manifest information for accuracy.
• Enter receiving details, weights, and locations into facility systems.
• Document rejected shipments and maintain tracking records.
• Track rail shipments and manage related manifests and deadlines.
• Scan and organize manifests and shipment documents.
• Submit hazardous waste manifest information and resolve errors.
• Prepare and maintain certificates of destruction and related records.
• Research missing documentation to support billing records.
• Organize and archive shipment and job records per procedures.

Skills

Microsoft Office

Lotus Notes

Written Verbal Communication

Team Player

Interpersonal Skills

Customer Orientation

Education

High School Diploma or GED

Associate's Degree Preferred

Tools

Microsoft Office Suite

Lotus Notes

Job description

Company Description

Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country's largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.

Job Description

This position may require evenings and weekends after initial training has been completed.

Position Purpose

The Waste Tracking Coordinator supports the accurate processing and recordkeeping of inbound waste shipments. This role works closely with receiving personnel and security to track shipment status, verify documentation, maintain required records, and support timely regulatory reporting.

Primary Duties/Responsibilities

• Coordinate with receiving personnel and security to communicate shipment status and support the timely movement of loads through the receiving process.
• Review generator, transporter, shipment, and manifest information for accuracy and completeness before records are finalized.
• Verify that receiving details, including weights and designated locations, are accurately entered into facility systems.
• Document rejected shipments and maintain related tracking records.
• Track rail shipments and manage associated manifests and reporting deadlines.
• Scan, organize, and maintain manifests and supporting shipment documentation.
• Submit required hazardous waste manifest information and resolve submission errors or discrepancies.
• Prepare and maintain certificates of destruction and related records.
• Research missing documentation and support the timely completion of billing records.
• Organize, file, and archive shipment and job records in accordance with company procedures and record retention requirements.

Qualifications

Education/Experience/Background

• High School diploma or General Educational Development (GED) required
• Associate's degree in a related field preferred
• Prior work experience of 3 to 6 months in a clerical position preferred

Knowledge/Skills/Abilities

• Computer proficiency in Microsoft Office Suites and Lotus Notes
• Good written and verbal communication skills
• Strong team player
• Excellent interpersonal skills
• Strong customer orientation

Additional Information

Benefits: Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.