Warranty Clerk

Hyundai of Venice; Kennesaw (GA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Free Health Insurance Option Available

401k Match Options Available

Paid Vacations, Holiday Pay, PTO pay

Job summary

Hyundai of Venice in Kennesaw, Georgia, is seeking a dedicated Warranty Administrator to handle warranty repair orders and claims submissions. You will work collaboratively with technicians and service advisors to ensure accuracy in claims documentation and manage communications with manufacturers.

The ideal candidate will have strong attention to detail, a valid driver's license, and experience in warranty processes. We offer a comprehensive benefits package, including free health insurance options and 401k matching programs.

Qualifications

• Warranty experience preferred.
• General accounting knowledge preferred.

Responsibilities

• Book warranty repair orders and submit claims of manufacturer warranty.
• Maintain receivables schedules and follow up on service contract claims.
• Work closely with technicians, service writers, and supervisors.
• Coordinate with vendors for shipment of replacement parts.
• Ensure proper documentation for warranty requests.

Skills

Attention to detail

Ability to work well with others

Proficiency in Microsoft Office

Education

Valid driver's license and clean driving record

Job description

What we offer:

• Free Health Insurance Option Available
• 401k Match Options Available
• HSA company match contribution
• Dental and Vision Insurance Available
• Paid Vacations, Holiday Pay, PTO pay
• Career advancement opportunities, promote from within
• Discounts on products and services
• Family owned and operated
• Long term job security

Responsibilities

• Book warranty repair orders and submit claims of manufacturer warranty
• Maintain receivables schedules; service contract claim submission and follow up
• Work closely and effectively with team of technicians, service writers, and supervisors
• Coordinates with vendors and manufacturers to ensure prompt receipt and shipment of replacement parts
• Communicate with Service Advisors to define the scope of a warranty claim
• Process all warranty paperwork to ensure proper documentation and to verify criteria
• Arrange for parts for shipment to factory or distributor
• Reconcile all warranty receivables and working with the accounting department to obtain payments; keep track of all services and customer records as required by warrantor
• Stays abreast of all factory recalls, announcements, and procedures
• Establish and build positive relationships with the manufacturers designated warranty representatives and the representative of any aftermarket warranty company with which the dealership conducts business
• Review every warranty repair order written for proper completion, accuracy, and legibility according to the applicable policies and procedure manuals
• Figure out the applicable labor operation code, failure codes, and/or other administrative data required and enter them on orders
• Ensure that all deductibles are properly documented so they are collected from the customer at the time of repair completion/delivery
• Review all returned and/or rejected warranty claims and prepare the repair orders for immediate resubmission
• Maintain record of all claims submitted, returned/rejected and paid and their current status
• Establish and maintain a record and control of the physical inventory of parts to be returned, inspected, or scrapped by the manufacturer or other warranty authority
• Provide a weekly report to the service manager regarding claims status
• Report to management any situation or condition that jeopardizes the safety, welfare, or integrity of the dealership, its employees, or customers

Qualifications

• Warranty experience preferred
• Attention to detail
• Ability to work well with others and be part of a team
• Proficiency Microsoft Office
• General accounting knowledge preferred
• Valid driver's license and clean driving record

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.