Warranty Administrator

Davey-Coach-Sales; Sedaila (CO); On-site; USD 28,000 - 41,000; Full time

Job summary

Davey-Coach-Sales is seeking a Warranty Administrator to streamline warranty claims, process repairs, and coordinate with technicians, manufacturers, and customers in a fast-paced dealership setting.

The role emphasizes accuracy in documentation, timely claim submissions, and managing payments while maintaining strong communication across branches and third-party vendors.

Qualifications

• Previous experience as a service writer, warranty administrator, or similar role preferred.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Attention to detail and accuracy in documentation.
• Ability to multitask and prioritize in a busy service environment.
• Basic knowledge of automotive or commercial vehicle repair terminology preferred.
• Proficiency with dealership management systems and basic computer applications.

Responsibilities

• Write accurate and detailed repair orders based on customer concerns, technician findings, and service recommendations.
• Process warranty registrations and warranty claims from submission through resolution.
• Collect customer payments and process invoices in accordance with dealership procedures.
• Assist service writers with quoting, scheduling, and customer calls.
• Maintain professional communications between customers and employees.
• Ensure claims are submitted within deadlines and that we are paid in full for submitted claims.
• Provide timely and accurate reports as requested by management.

Skills

Written & verbal comms

Organization

Time management

Attention to detail

Multitasking

Dealership software

Automotive terminology

Tools

Dealership management systems

Job description

The Warranty Administrator is responsible for communicating with manufacturers, securing/orchestrating replacement parts and/or repairs for defective merchandise. The Warranty Administrator role serves as a key liaison between customers, technicians, manufacturers, and the service department. This position is responsible for writing and managing repair orders, processing customer payments, and handling warranty claims from submission through resolution. The ideal candidate is organized, customer-focused, and comfortable working in a fast-paced dealership environment.

Essential Job Duties and Responsibilities:

• Ensures that Warranty Claims have all required documents to be submitted for all branches.
• Process warranty registrations on a timely basis.
• Maintains compliance with policies and procedures as they relate to each specific manufacture.
• Ensures that every claim is submitted within the deadline.
• Ensures that we are paid in full for claims that are submitted .
• Contributes to any type of warranty training for the Service Department.
• Ensures that customers out of state are going through the Warranty Adminstrator for any approvals.
• Maintains professional communications between customers and employees.
• Ensures that all responibilities are being managed and organized.
• Provides timely and accurate reports as requested by mangement.
• Communicate with Service Technicians across all branches.
• Maintain relationships with 3rd party vendors.
• Participates in any other duties as assigned or requested.
• Write accurate and detailed repair orders based on customer concerns, technician findings, and service recommendations
• Collect customer payments and process invoices in accordance with dealership procedures
• Assist service writers with quoting, schedulring and customer calls
• Ensure compliance with manufacturer warranty policies and dealership standards
• Provide ongoing warranty follow-up support to customers as needed

Knowledge, Skills and Experience required (unless otherwise noted):

• Previous experience as a service writer, warranty administrator, or similar role preferred
• Strong written and verbal communication skills
• Excellent organizational and time-management abilities
• Attention to detail and accuracy in documentation
• Ability to multitask and prioritize in a busy service environment
• Basic knowledge of automotive or commercial vehicle repair terminology preferred
• Proficiency with dealership management systems and basic computer applications

Pay Range: $20 – 30 per hour