Warehouse/Stores Assistant

University of Florida; Gainesville (FL); On-site; USD 19,000 - 28,000; Full time

Job summary

University of Florida is seeking a Warehouse/Stores Assistant to manage parts and supplies for Facilities Services and other university departments. You will ensure accurate inventory, process orders, and support billing with receiving documents.

You will inspect deliveries, update stock records in the inventory system, and assist in physical counts. The role requires a high school diploma and one year of related experience, with occasional overtime and a 6:00 am–2:30 pm schedule, plus

Qualifications

• High school diploma or equivalent and one year of relevant experience.
• Familiarity with basic inventory procedures and record keeping.
• Ability to operate inventory software and basic computing tools.

Responsibilities

• Issue maintenance parts and supplies to university departments and maintain inventory accuracy.
• Assemble, review, place orders, and forward receiving documents for billing verification.
• Inspect deliveries and record stock information to ensure accurate inventory in both physical and online systems.
• Participate in physical inventory counts and maintain organized warehouse shelves and locations.
• Operate a motor vehicle to deliver materials across campus and support departments.

Skills

Basic arithmetic

Record keeping

Inventory software

Delivery coordination

Education

High school diploma or equivalent

Tools

Facilities Services inventory software

Job description

Classification Minimum Requirements

High school diploma or equivalent and one year of relevant experience. Appropriate course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Classification Title

Warehouse/Stores Assistant

Classification Minimum Requirements

High school diploma or equivalent and one year of relevant experience. Appropriate course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description

Issues maintenance parts and supplies to Facilities Services and other University department personnel, and ensures that inventory maintenance is performed to accurately reflect changes in stock levels.

Assembles, reviews, places orders, and forwards issue tickets and/or receiving documentation per established procedures to allow for Facilities Services Accounting Department to verify material charges and bill or pay vendor invoices accordingly.

Performs inspection and verification of deliveries made to Facilities Services Central Stores warehouse location, including prompt recording of permanent stock identification information, description, quantity, cost, etc. to ensure proper inventory accuracy in the physical inventory and online software.

Periodically participates in physical inventory counts to ensure accuracy of records versus actual physical counts, and assists in resolving discrepancies. Organizes and maintains orderly appearance of warehouse shelves, bins, and stock keeping locations.

Operates a motor vehicle to provide delivery service of requested materials to other Facilities Services departments or pick-up materials from various vendors.

Normal Work Schedule

Performs other assigned duties as required by management

Monday-Friday from 6:00 am to 2:30 pm

Occasional overtime as required by management

Expected Salary

$17.00 Hourly based on experience.

Required Qualifications

High school diploma or equivalent and one year of relevant experience. Appropriate course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred

• Knowledge of basic arithmetic, filing, accountability, and record keeping procedures.
• Knowledge of common hardware, building materials, and janitorial use items.
• Ability to learn other specific use inventory items such as HVAC, electrical, and telecommunication equipment.
• Ability to use a desktop computer, mobile devices, and Facilities Services’ inventory software.
• Ability to issue, sort, verify and store supplies and equipment.
• Ability to maintain accurate records.

Health Assessment Required:

Yes