Warehouse | Shop Administrator - (Carrollton)

Housley Communications; Carrollton (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Housley Communications is seeking a Warehouse Inventory Coordinator to maintain accurate inventory records, organize documentation, and ensure materials are received, stored, transferred, and tracked with precision.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting daily warehouse operations with reliable data entry and collaboration across teams.

Qualifications

• High School Diploma or GED required.
• Minimum six months of warehouse, inventory control, manufacturing, logistics, or distribution experience.

Responsibilities

• Receive, inspect, verify, and accurately record incoming inventory and materials according to company procedures.
• Organize, file, and maintain inventory documentation and records in electronic and paper systems.
• Conduct routine physical inventory counts, cycle counts, and annual inventories; reconcile discrepancies.
• Maintain accurate inventory records by ensuring all transactions are entered promptly into inventory management systems.
• Replenish warehouse stock to maintain appropriate inventory levels.

Skills

Organizational skills

Attention to detail

Time management

Self-motivation

Communication skills

Problem solving

Collaboration

Bilingual English/Spanish

Education

High School Diploma or GED

Tools

Microsoft Office

Inventory management software

Job description

The Warehouse Inventory Coordinator is responsible for maintaining accurate inventory records, organizing warehouse documentation, and ensuring all materials are received, stored, transferred, and tracked with a high level of accuracy. This position requires an individual who is highly organized, detail-oriented, self‑motivated, and capable of managing multiple priorities while maintaining accurate records and supporting daily warehouse operations. Receives and records new inventory as it is delivered; inspects and stores it according to policy.

Essential Duties and Responsibilities

• Receive, inspect, verify, and accurately record incoming inventory and materials according to company procedures.
• Organize, file, and maintain inventory documentation, receiving records, transfer paperwork, and supporting documentation in both electronic and paper filing systems.
• Conduct routine physical inventory counts, cycle counts, and annual inventories; compare findings with system records and investigate and reconcile discrepancies.
• Maintain accurate inventory records by ensuring all transactions are entered promptly and correctly into inventory management systems.
• Replenish warehouse stock as needed to maintain appropriate inventory levels.
• Ensure all inventory is properly labeled, organized, and stored in designated warehouse locations for easy identification and retrieval.
• Coordinate and schedule the movement of materials between warehouse locations, job sites, and departments while maintaining complete documentation.
• Prepare materials for delivery and ensure transfers are completed accurately and on schedule.
• Work closely with shop mechanics and operations personnel to ensure materials, parts, labor, and equipment costs are accurately allocated to the appropriate projects and cost centers.
• Monitor inventory usage, identify trends, and proactively communicate shortages, overstock situations, or discrepancies.
• Assist in developing and improving warehouse organization, inventory control procedures, and operational efficiencies.
• Monitor inventory-related expenditures and recommend corrective actions when necessary.
• Maintain clean, organized, and audit‑ready warehouse storage and filing systems at all times.
• Ensure compliance with company operating procedures, inventory controls, and safety policies.
• Troubleshoot routine inventory or equipment issues and elevate concerns when appropriate.
• Perform additional duties as assigned in support of warehouse and operational functions.

Qualifications

• Exceptional organizational and time management skills.
• Highly detail-oriented with the ability to identify discrepancies and maintain accurate records.
• Self-driven with the ability to work independently and take initiative without constant supervision.
• Strong filing and document management skills with the ability to maintain organized physical and electronic records.
• Demonstrated ability to prioritize multiple tasks while meeting deadlines.
• Excellent verbal and written communication skills.
• Strong problem-solving and analytical abilities.
• Ability to anticipate operational needs and proactively resolve issues.
• High level of integrity and accountability when handling inventory, documentation, and company assets.
• Strong computer skills, including Microsoft Office applications and inventory management software.
• Accurate data entry skills with a high level of attention to detail.
• Ability to collaborate effectively with warehouse personnel, mechanics, project managers, and administrative staff.
• Ability to adapt to changing priorities in a fast‑paced environment.
• Bilingual (English/Spanish) preferred.

Education

• High School Diploma or GED required.

Experience

• Minimum of six months of warehouse, inventory control, manufacturing, logistics, or distribution experience required.