Warehouse Record Center Specialist

FileBank Inc; Oakland (NJ); On-site; USD 36,000 - 48,000; Full time

Job summary

FileBank Inc is seeking a Record Center Specialist in Oakland, NJ to manage and organize physical records, prepare materials for deliveries, and support transportation activities. You will use Zebra handheld scanners and standard procedures to ensure accurate inventory and secure handling of confidential documents.

The role requires 1–2 years in a warehouse or records center, the ability to lift up to 50 pounds, and reliable teamwork and independence in a fast-paced environment.

Qualifications

• 1–2 years of experience in warehouse/records center or similar
• Able to lift and move boxes up to 50 pounds regularly
• Operate a Zebra handheld scanner or similar wireless device
• Basic computer skills and accurate data entry
• Strong attention to detail and ability to follow procedures
• Ability to work independently and as part of a team
• Dependable, punctual and able to thrive in a fast-paced environment

Responsibilities

• Maintain, organize, and process physical records and assets in the records center
• Prepare boxes, tapes, and confidential documents for deliveries and transfers
• Assist Transportation Specialists with loading/unloading company vehicles
• Process orders using wireless scanning technology
• Scan and update inventory with a Zebra handheld scanner
• Investigate discrepancies in incoming/outgoing orders
• Prepare records for daily deliveries and paperwork for routes
• Maintain a clean, secure work environment for confidential documents
• Follow procedures for security, handling, storage, and transport of records

Skills

Warehouse experience

Attention to detail

Teamwork

Basic computer skills

Education

High School Diploma or equivalent

Tools

Zebra handheld scanner

Job description

As a Record Center Specialist for FileBank, you will be a key part of our fast-growing company in delivering the greatest customer experience to our clients.

Daily Responsibilities:

• Maintain, organize, and process physical records and assets stored within the records center.
• Prepare boxes, tapes, materials, and confidential documents for scheduled deliveries and transfers.
• Assist Transportation Specialists with the safe loading and unloading of company vehicles.
• Process all incoming and outgoing orders using wireless scanning technology.
• Accurately scan and update inventory information using a Zebra handheld scanner.
• Investigate, identify, and resolve discrepancies related to incoming and outgoing orders.
• Retrieve, stage, and prepare records and materials for daily deliveries.
• Prepare all required paperwork and documentation for the day’s scheduled deliveries.
• Maintain a clean, organized, and secure work environment while handling confidential records.
• Follow all company procedures regarding the security, handling, storage, and transportation of confidential documents.

Requirements:

• 1–2 years of experience working in a warehouse, records center, distribution center, or similar physical work environment preferred.
• Ability to regularly lift and move boxes and materials weighing up to 50 pounds throughout the workday.
• Ability to operate a Zebra handheld scanner or similar wireless scanning device.
• Basic computer skills and the ability to enter and retrieve information accurately.
• Strong attention to detail and ability to follow established procedures.
• Ability to work independently as well as part of a team.
• High School Diploma or equivalent required.
• Dependable, punctual, and able to work in a fast-paced physical environment.