Executive Assistant

The Mom Project; Hartford (CT); Remote; USD 25,000 - 40,000; Part time

Job summary

The Mom Project is seeking a part-time Executive Assistant to provide high-level administrative support for its nonprofit organization in Cheshire, CT. The role involves managing schedules, communications, and special projects to ensure smooth operations, making it an exciting opportunity for well-organized individuals with prior administrative experience.

Qualifications

• Minimum 3-5 years of experience as an executive assistant or in a similar role.
• Preferred background in a nonprofit organization.

Responsibilities

• Manage the organization calendar, schedule meetings, and travel.
• Draft and manage correspondence for the President & Program Director.
• Assist with special projects and follow up on action items.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Interpersonal skills

Problem-solving

Education

Bachelor’s degree in Business Administration, Nonprofit Management

Tools

Google Workspace

Asana

Job description

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Job Title: Executive Assistant

Location: Remote, Ideal candidate is local to Cheshire, CT

Job Type: Part-Time (20-30 hours per week)

About Us

We are a nonprofit organization based in Cheshire, CT, dedicated to helping military members transition to careers as first responders. Our mission is to support these individuals through resources, counseling, and advocacy, ensuring a seamless transition and continued service to the community.

Job Title: Executive Assistant

Location: Remote, Ideal candidate is local to Cheshire, CT

Job Type: Part-Time (20-30 hours per week)

About Us

We are a nonprofit organization based in Cheshire, CT, dedicated to helping military members transition to careers as first responders. Our mission is to support these individuals through resources, counseling, and advocacy, ensuring a seamless transition and continued service to the community.

Position Summary

The Executive Assistant plays a pivotal role in supporting our organization by providing high-level administrative assistance. This part-time position is designed to ensure effective communication and smooth operations within the organization.

Key Responsibilities

• Administrative Support: Manage the organization calendar, including scheduling meetings, appointments, and travel arrangements.
• Communication: Draft, review, and manage correspondence and communications on behalf of the President & Program Director.
• Meeting Preparation: Prepare agendas, briefing materials, and minutes for meetings; follow up on action items.
• Project Management: Assist with special projects, research, and reports as directed by the President.
• Liaison: Serve as a liaison between the President and board members, donors, partners, and staff.
• Event Coordination: Help coordinate events, fundraisers, and public appearances involving the President.
• Document Management: Maintain confidential files and records, ensuring compliance with organizational policies.
• Support for Board Activities: Prepare materials for board meetings and other executive committees, and coordinate logistics.
• Problem-Solving: Handle inquiries and issues that arise, using discretion and initiative to address them efficiently.
  
  

Qualifications

Education: Bachelor’s degree in Business Administration, Nonprofit Management, or a related field preferred.

Experience: Minimum of 3-5 years of experience as an executive assistant or in a similar role, preferably in a nonprofit organization.

Skills

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace, Asana, and other relevant software.
• Strong interpersonal skills and the ability to build relationships with stakeholders.
• Ability to multitask and prioritize nuanced problem sets.
• High degree of professionalism and attention to detail.
  
  

Application Process

To apply, please submit your resume, a cover letter detailing your qualifications and interest in the position, and three professional references.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Technology, Information and Internet

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