Warehouse Operations Supervisor

City of New York; New York (NY); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Remote work up to 2 days/week

Job summary

The City of New York, Department of Finance, seeks an experienced Warehouse Operations Supervisor for the Administration and Planning Division. You will oversee warehouse and print shop activities, manage inventory, and coordinate with contractors to ensure timely deliveries across agency locations.

The role requires strong leadership, organizational, and communication skills, with hybrid work options available (up to 2 days remote per week) and a path to advancement within DOF.

Qualifications

• Six years of full-time warehousing experience with 18 months in managerial capacity.
• Equivalent combination of education and experience acceptable as described.
• Experience in logistics and scheduling preferred.

Responsibilities

• Delegate work assignments and assure completion by due date.
• Oversee warehouse inventory and designate designated areas.
• Verify inbound goods against receipts and documents.
• Coordinate with DOF contractors to meet monthly deliveries.
• Assist in distributing Parking/Moving/Criminal Court summonses.
• Support daily print shop operations and production supplies.

Skills

Warehouse management

Inventory control

Record keeping

Excel proficiency

Print shop management

Communication skills

Tools

Microsoft Office

Excel

ERMS system

Job description

IMPORTANT NOTE: CANDIDATES MUST BE PERMANENT IN THE ADMINISTRATIVE STORKEEPER CIVIL SERVICE TITLE OR ARE PERMANENT IN A COMPARABLE CIVIL SERVICE TITLE ELIGIBLE FOR A 6.1.9 TITLE CHANGE.

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

DOF's Administration and Planning Division is responsible for managing and overseeing administrative and operational services for the agency. This includes the daily management of the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion.

The Office of Operational Services coordinates and directs all facilities-related operational support services for both public and privately leased properties agency-wide, including space planning, telecommunications, security, fire safety, health and safety, and fleet and transportation operations. The division also includes the agency warehouse, print shop, and mailroom operations.

The Warehouse and Customer Delivery Services unit manages the agency's centralized warehouse operations, print shop, inventory control and distribution of equipment and supplies across multiple locations. The unit is seeking an experienced and highly organized professional to serve as the Warehouse Operations Supervisor.

ADMINISTRATIVE STOREKEEPER - 10038

Reporting to the Director of Warehouse & Customer Delivery Services, the selected candidate's duties and responsibilities will include but are not limited to:

• Delegate work assignments to the staff and assure completion of the task on or before the required scheduled due date. Oversee the preparation of goods for shipment to Agency Divisions to ensure delivery on time.
• Organizes warehouse inventory in a manner ensuring all supplies and materials are in their designated area.
• Ensure all incoming goods are not damaged or defective, and assured quantities are verified against receipt documents.
• Coordinate with DOF contractors and business units to ensure monthly deliveries are on schedule.
• Assist in the distribution of Parking Summonses to all authorized agencies (Parking Summonses, Moving Summonses and Criminal Court Summonses).
• Enter Passport requisitions into the system for warehouse and agency needs.
• Supervise tracking, filing and retrieval of agency records requests from divisions.
• Actively participate in and become subject matter experts on the new city-wide ERMS system being implemented by DORIS.
• Serve as Salvage Officer for Warehouse operations.
• Perform duties of the Deputy Director when out of office.
• Assist with organizing print requests, maintaining production supplies, and supporting daily print shop operations.

Additional Information:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.

Minimum Qualifications

1. Six years of full-time progressively responsible experience in warehousing operations at least 18 months of which must have been in a managerial or administrative capacity requiring independent decision-making concerning management or planning, allocation of resources and the scheduling and assignment of work; or 2. Education and/or experience which is equivalent to "1" above. Education may be substituted for the general administrative experience (but not for the 18 months of managerial experience described above) at the rate of 1 year of college for 6 months of experience up to a maximum of 4 years of college for 2 years of experience.

Preferred Skills

• Warehouse and logistic operation management.
• Inventory control and asset tracking.
• Record management and document retention practice.
• Proficiency in Microsoft Office, particularly Excel.
• Print shop management.
• Strong communication and customer service skills.
• Ability to work independently and collaboratively in a team environment.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.