Warehouse Operations Coordinator – San Jose, CA

Legacy Transportation Services; San Jose (CA); On-site; USD 31,684 - 35,817; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

LTD

FSA

HSA

EAP

Paid Sick Leave

Vacation & Holidays

Job summary

Legacy Transportation Services is seeking a detail-oriented Warehouse Operations Coordinator to support daily warehouse operations through administrative coordination, reporting, and customer communication. You’ll ensure accurate documentation, timely follow-ups, and clear collaboration across teams in a fast-paced setting.

Ideal candidates have at least 1 year in warehouse administration, strong Excel and WMS skills, and the ability to juggle multiple priorities with precision and reliability.

Qualifications

• 1+ year of experience in warehouse administration, logistics, or operations support.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with warehouse management systems (WMS), inventory documentation, billing support, or operational reporting preferred.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple priorities while meeting deadlines.
• Strong communication, problem-solving, and follow-through skills.
• Ability to thrive in a fast-paced warehouse environment.

Responsibilities

• Coordinate warehouse billing documentation and administrative processes.
• Prepare customer reports, operational reports, and tracking documentation.
• Maintain accurate warehouse records, files, and operational documentation.
• Track customer requests and ensure timely follow-up.
• Coordinate communication between warehouse operations, customers, and internal departments.
• Assist with inventory documentation, reporting, and process tracking.
• Support operational scheduling and administrative coordination.
• Monitor customer-specific processes and ensure required documentation is completed accurately.

Skills

Communication

Organization

Attention to detail

Multitasking

Tools

Microsoft Office

WMS

Job description

Description

Join our dynamic logistics team as the Warehouse Operations Coordinator! You’ll support daily warehouse operations through administrative coordination, reporting, customer communication, and operational documentation. This role is ideal for someone who is highly organized, detail-oriented, and enjoys working in a fast-paced environment where accuracy, communication, and follow-through are essential.

What You’ll Do

• Coordinate warehouse billing documentation and administrative processes.
• Prepare customer reports, operational reports, and tracking documentation.
• Maintain accurate warehouse records, files, and operational documentation.
• Track customer requests and ensure timely follow-up.
• Coordinate communication between warehouse operations, customers, and internal departments.
• Assist with inventory documentation, reporting, and process tracking.
• Support operational scheduling and administrative coordination.
• Monitor customer‑specific processes and ensure required documentation is completed accurately.

Why Join Us?

• Growth opportunities within a strong, stable organization.
• A supportive team culture focused on safety, quality, and accountability.
• Opportunity to make an impact by supporting efficient warehouse operations and customer service excellence.

Requirements

• 1+ year of experience in warehouse administration, logistics, or operations support.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with warehouse management systems (WMS), inventory documentation, billing support, or operational reporting preferred.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple priorities while meeting deadlines.
• Strong communication, problem‑solving, and follow‑through skills.
• Ability to thrive in a fast‑paced warehouse environment.

Benefits

We offer Medical, Dental, VSP, Life Insurance, LTD, FSA, HSA, EAP, Sick, Vacation and Holiday pay.

Equal Opportunity Employer: Disability/Veteran

Salary Description

$23.00 - $26.00 hourly

Privacy & Equal Pay Information

https://www.legacytsi.com/caprivacy.php

https://www.dir.ca.gov/dlse/california_equal_pay_act.htm