Warehouse Operations Coordinator – San Jose, CA

Legacy TSI; San Jose (CA); On-site; USD 31,684 - 35,817; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid holidays

Job summary

Legacy TSI's warehouse team is seeking a Warehouse Operations Coordinator to support daily operations through administrative coordination, reporting, customer communication, and documentation. This role is ideal for someone who is highly organized, detail-oriented, and enjoys working in a fast-paced environment where accuracy, communication, and follow-through are essential.

The successful candidate will coordinate billing docs, prepare reports, maintain records, track requests, and ensure

Qualifications

• 1+ year of experience in warehouse administration, logistics, or operations support.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with warehouse management systems (WMS), inventory documentation, billing support, or operational reporting preferred.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple priorities while meeting deadlines.
• Strong communication, problem-solving, and follow-through skills.
• Ability to thrive in a fast-paced warehouse environment.

Responsibilities

• Coordinate warehouse billing documentation and administrative processes.
• Prepare customer reports, operational reports, and tracking documentation.
• Maintain accurate warehouse records, files, and operational documentation.
• Track customer requests and ensure timely follow-up.
• Coordinate communication between warehouse operations, customers, and internal departments.
• Assist with inventory documentation, reporting, and process tracking.
• Support operational scheduling and administrative coordination.
• Monitor customer-specific processes and ensure required documentation is completed accurately.

Skills

Organizational skills

Attention to detail

Strong communication

Multitasking

Tools

Microsoft Excel

Outlook

WMS

Job description

Description

About the Role

Join our dynamic logistics team as the Warehouse Operations Coordinator! You’ll support daily warehouse operations through administrative coordination, reporting, customer communication, and operational documentation. This role is ideal for someone who is highly organized, detail-oriented, and enjoys working in a fast-paced environment where accuracy, communication, and follow-through are essential.

What You’ll Do

• Coordinate warehouse billing documentation and administrative processes.
• Prepare customer reports, operational reports, and tracking documentation.
• Maintain accurate warehouse records, files, and operational documentation.
• Track customer requests and ensure timely follow-up.
• Coordinate communication between warehouse operations, customers, and internal departments.
• Assist with inventory documentation, reporting, and process tracking.
• Support operational scheduling and administrative coordination.
• Monitor customer-specific processes and ensure required documentation is completed accurately.

Why Join Us?

• Growth opportunities within a strong, stable organization.
• A supportive team culture focused on safety, quality, and accountability.
• Opportunity to make an impact by supporting efficient warehouse operations and customer service excellence.

Requirements

What We’re Looking For

• 1+ year of experience in warehouse administration, logistics, or operations support.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with warehouse management systems (WMS), inventory documentation, billing support, or operational reporting preferred.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple priorities while meeting deadlines.
• Strong communication, problem-solving, and follow-through skills.
• Ability to thrive in a fast-paced warehouse environment.

We offer Medical, Dental, VSP, Life Insurance, LTD, FSA, HSA, EAP, Sick, Vacation and Holiday pay.

https://www.legacytsi.com/caprivacy.php

Salary Description $23.00 - $26.00 hourly

https://www.dir.ca.gov/dlse/california_equal_pay_act.htm

Equal Opportunity Employer: Disability/Veteran