Warehouse Operations Coordinator

Buckley Associates; Hanover (MA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K with match

Profit Sharing

Paid Time Off

Job summary

Buckley Associates in Hanover, MA is seeking a Warehouse Operations Coordinator to oversee shipping, inventory, pickups, returns, and production records. The role supports our HVAC equipment supply chain and requires strong organizational and communication skills in a fast-paced warehouse environment.

The candidate will manage driver paperwork, branch transfers, and material handling while ensuring timely deliveries and accurate data entry.

Qualifications

• Bachelor’s degree preferred but not required.
• Experience in warehouse administration, inventory control, shipping, receiving, or related operational support role preferred.
• Comfort using business systems for data entry, document scanning, and transaction processing.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Professional communication and collaboration skills.

Responsibilities

• Review driver paperwork, update Detrack, and scan work orders to pick tickets.
• Update same-day and returned branch transfers.
• Manage order changes, including shipping, address, item, deletion, and reprint updates.
• Organize pickup materials, notify customers, and follow up on pending pickups.
• Monitor deliveries and inbound shipments for delays and unresolved issues.
• Process inventory discrepancies, scan documentation, and complete follow-up.
• Coordinate customer and service returns.
• Process raw material purchase orders and receipts.
• Provide backup support for production and administrative tasks.
• Other tasks and responsibilities, as needed, in the warehouse.

Skills

Warehouse administration

Inventory control

Shipping/Receiving

Data entry

Organizational skills

Communication skills

Education

Bachelor’s degree preferred

Tools

Business systems

Job description

We are seeking a Warehouse Operations Coordinator to support our warehouse in Hanover, MA including shipping, inventory, pickups, returns, and production records.

For over 56 years Buckley has been providing the Northeast with top quality HVAC equipment and product solutions from the most innovative equipment manufacturers in the industry. We focus on providing our clients with outstanding customer service from knowledgeable subject matter experts.

Buckley recognizes that our success can only be achieved through teamwork and to that effect we invest heavily in our employees’ personal growth and development. We believe that every member of the team is a contributor to our overall success as a company.

Buckley continues to be a privately owned family business run by the second generation of the Buckley family. While the business has grown over the years, we continue to stay true to our founder’s core values that continue to drive us forward.

It is an exciting time at Buckley as we grow…join us!

Key Responsibilities

• Review driver paperwork, update Detrack, and scan work orders to pick tickets
• Update same-day and returned branch transfers
• Manage order changes, including shipping, address, item, deletion, and reprint updates
• Organize pickup materials, notify customers, and follow up on pending pickups
• Monitor deliveries and inbound shipments for delays and unresolved issues
• Process inventory discrepancies, scan documentation, and complete follow-up
• Coordinate customer and service returns
• Process raw material purchase orders and receipts
• Provide backup support for production and administrative tasks
• Other tasks and responsibilities, as needed, in the warehouse

Qualifications

• Bachelor’s degree preferred but not required
• Experience in warehouse administration, inventory control, shipping, receiving, or a related operational support role preferred
• Comfort using business systems for data entry, document scanning, and transaction processing
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment
• Professional communication and collaboration skills

Buckley Associates is an Equal Opportunity Employer offering a generous package of benefits including Medical, Dental, Vision and Life insurance, 401K with match, Profit Sharing and Paid Time Off.