Warehouse & Materials Distribution Specialist

Florida Department of Transportation; Lake City (FL); On-site; USD 43,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Life insurance ($25,000)

Dental and vision

State retirement and holidays

Job summary

Florida Department of Transportation seeks a Distribution Agent to oversee warehouse operations, receive and process material requests, and coordinate issuing of supplies for district operations in Lake City, FL. The role involves vendor interactions, invoicing, inventory control, and reporting within MSI and ARIBA systems.

The position requires HS diploma, knowledge of warehouse management and procurement, and strong records management.

Qualifications

• Knowledge of warehouse management, i.e., purchasing, receiving, distribution and/or storing of equipment to stockrooms, warehouses or storage yards.
• Knowledge of procurement of commodities.

Responsibilities

• Oversees the operation of the warehouse, the inspection and receipt of all materials, and distribution of supplies.
• Receives and processes purchase requests from department staff for materials, supplies and/or equipment not listed in the warehouse inventory. Obtains quotes from ARIBA (e-Procurement requisition) system and/or local vendors for materials, supplies and/or equipment requested by department staff.
• Has vendor invoice/warrant processing responsibility for the timely and accurate processing of payments.
• Coordinates the issuance of materials and supplies to approved department personnel and obtain appropriate signatures as required to perform maintenance and/or construction functions.
• Processes issue tickets through the Materials and Supply Inventory (MSI) System on a daily basis.
• Maintains accurate files and records of goods issued.
• Develops warehouse reports and documents necessary to monitor and maintain warehouse operations at an optimum level.
• Periodically performs physical inventory checks of randomly chosen commodities to check between Material Supply Inventory and actual shelf count as directed by department regulations; Makes adjustments in accordance with procedures.
• Coordinates the stocking, loading and unloading of stock, as well as cleanup of the facility.
• Schedules inmates for warehouse clean‑up including mopping, stocking, relocation of pallets of roadway materials, etc.
• Oversee all the filing of purchasing card invoices, tickets, quotes, 200 count reports, Monthly Ledger reports and tracking of all of the inventory.
• Establishes reorder points for commodities to maintain adequate inventory at all times.
• Establish minimum quantity level for critical commodities and add to reorder points for maintaining critical commodities.
• Prints catalogs of supplies on hand in the warehouse.
• Assists in the care and maintenance of the storerooms, supplies and equipment.
• Assists in organizing the warehouse for maximum efficient utilization of space.
• May operate a forklift as required in relocating and stocking of warehouse materials.
• Coordinates the issuance of materials to other sections as well as outside contractors engaged by the department to perform maintenance and/or construction functions.
• Records Management and Property Inventory Tracking via various management systems, i.e. Records Retention and Destruction to ensure compliance with department procedures.
• Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks.
• Coordinates the delivery and acceptance of uniforms for employees on a weekly basis.
• Assist in Emergency Operation Recovery Efforts.

Skills

Warehouse management

Procurement

Records management

Inventory management

Oral and written communication

Planning and coordination

Customer service

Education

High School Diploma or GED

Job description

Florida Department of Transportation seeks a Distribution Agent to oversee warehouse operations, receive and process material requests, and coordinate issuing of supplies for district operations in Lake City, FL. The role involves vendor interactions, invoicing, inventory control, and reporting within MSI and ARIBA systems.

The position requires HS diploma, knowledge of warehouse management and procurement, and strong records management.