DISTRIBUTION AGENT - 55010415

Florida Department of Transportation; Lake City (FL); On-site; USD 43,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Life insurance ($25,000)

Dental and vision

State retirement and holidays

Job summary

Florida Department of Transportation seeks a Distribution Agent to oversee warehouse operations, receive and process material requests, and coordinate issuing of supplies for district operations in Lake City, FL. The role involves vendor interactions, invoicing, inventory control, and reporting within MSI and ARIBA systems.

The position requires HS diploma, knowledge of warehouse management and procurement, and strong records management.

Qualifications

• Knowledge of warehouse management, i.e., purchasing, receiving, distribution and/or storing of equipment to stockrooms, warehouses or storage yards.
• Knowledge of procurement of commodities.

Responsibilities

• Oversees the operation of the warehouse, the inspection and receipt of all materials, and distribution of supplies.
• Receives and processes purchase requests from department staff for materials, supplies and/or equipment not listed in the warehouse inventory. Obtains quotes from ARIBA (e-Procurement requisition) system and/or local vendors for materials, supplies and/or equipment requested by department staff.
• Has vendor invoice/warrant processing responsibility for the timely and accurate processing of payments.
• Coordinates the issuance of materials and supplies to approved department personnel and obtain appropriate signatures as required to perform maintenance and/or construction functions.
• Processes issue tickets through the Materials and Supply Inventory (MSI) System on a daily basis.
• Maintains accurate files and records of goods issued.
• Develops warehouse reports and documents necessary to monitor and maintain warehouse operations at an optimum level.
• Periodically performs physical inventory checks of randomly chosen commodities to check between Material Supply Inventory and actual shelf count as directed by department regulations; Makes adjustments in accordance with procedures.
• Coordinates the stocking, loading and unloading of stock, as well as cleanup of the facility.
• Schedules inmates for warehouse clean‑up including mopping, stocking, relocation of pallets of roadway materials, etc.
• Oversee all the filing of purchasing card invoices, tickets, quotes, 200 count reports, Monthly Ledger reports and tracking of all of the inventory.
• Establishes reorder points for commodities to maintain adequate inventory at all times.
• Establish minimum quantity level for critical commodities and add to reorder points for maintaining critical commodities.
• Prints catalogs of supplies on hand in the warehouse.
• Assists in the care and maintenance of the storerooms, supplies and equipment.
• Assists in organizing the warehouse for maximum efficient utilization of space.
• May operate a forklift as required in relocating and stocking of warehouse materials.
• Coordinates the issuance of materials to other sections as well as outside contractors engaged by the department to perform maintenance and/or construction functions.
• Records Management and Property Inventory Tracking via various management systems, i.e. Records Retention and Destruction to ensure compliance with department procedures.
• Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks.
• Coordinates the delivery and acceptance of uniforms for employees on a weekly basis.
• Assist in Emergency Operation Recovery Efforts.

Skills

Warehouse management

Procurement

Records management

Inventory management

Oral and written communication

Planning and coordination

Customer service

Education

High School Diploma or GED

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:886493

Agency: Department of Transportation

Working Title: DISTRIBUTION AGENT - 55010415

State of Florida Department of Transportation

Anticipated Hiring Salary: $1,929.54/Biweekly ($50,168.04/Annually)

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work.Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

District Two – Transportation Operations

Lake City Warehouse

758 NW Lake Jeffery Road

Lake City, Florida 32055

Your Specific Responsibilities:

Oversees the operation of the warehouse, the inspection and receipt of all materials, and distribution of supplies.

Receives and processes purchase requests from department staff for materials, supplies and/or equipment not listed in the warehouse inventory. Obtains quotes from ARIBA (e-Procurement requisition) system and/or local vendors for materials, supplies and/or equipment requested by department staff. Has vendor invoice/warrant processing responsibility for the timely and accurate processing of payments.

Coordinates the issuance of materials and supplies to approved department personnel and obtain appropriate signatures as required to perform maintenance and/or construction functions. Processes issue tickets through the Materials and Supply Inventory (MSI) System on a daily basis. Maintains accurate files and records of goods issued.

Develops warehouse reports and documents necessary to monitor and maintain warehouse operations at an optimum level. Periodically performs physical inventory checks of randomly chosen commodities to check between Material Supply Inventory and actual shelf count as directed by department regulations; Makes adjustments in accordance with procedures.

Coordinates the stocking, loading and unloading of stock, as well as cleanup of the facility. Schedules inmates for warehouse clean‑up including mopping, stocking, relocation of pallets of roadway materials, etc. Oversee all the filing of purchasing card invoices, tickets, quotes, 200 count reports, Monthly Ledger reports and tracking of all of the inventory.

Establishes reorder points for commodities to maintain adequate inventory at all times. Establish minimum quantity level for critical commodities and add to reorder points for maintaining critical commodities.

Prints catalogs of supplies on hand in the warehouse.

Assists in the care and maintenance of the storerooms, supplies and equipment. Assists in organizing the warehouse for maximum efficient utilization of space. May operate a forklift as required in relocating and stocking of warehouse materials.

Coordinates the issuance of materials to other sections as well as outside contractors engaged by the department to perform maintenance and/or construction functions.

Records Management and Property Inventory Tracking via various management systems, i.e. Records Retention and Destruction to ensure compliance with department procedures. Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks.

Coordinates the delivery and acceptance of uniforms for employees on a weekly basis.

Assist in Emergency Operation Recovery Efforts.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Knowledge of warehouse management, i.e., purchasing, receiving, distribution and/or storing of equipment to stockrooms, warehouses or storage yards.
• Knowledge of procurement of commodities.

Skills in:

• Skill in records, files and inventory management.
• Skill in reading, understanding and applying applicable rules, regulations, policies and procedures.

Ability to:

• Ability to manage, analyze and coordinate the issuing of materials, equipment and other items from warehouse.
• Ability to plan, coordinate, complete and track the status of assignments.
• Ability to follow oral and written instructions.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to listen to and understand the needs of internal and external customers.
• Ability to collect information/data and review for accuracy and completeness.
• Ability to use office equipment, Microsoft software applications, and databases.
• Ability to compile inventory and materials distribution reports.
• Ability to operate a forklift.
• Ability to lift to 50 pounds.
• Ability to coordinate the redistribution of materials.

Other Job-Related Requirements:

• Responsible for adhering to the provisions and requirements of Section 215.422, F.S., related State Comptroller's rules, and Department of Transportation's invoice processing and warrant distribution procedures.
• Utilizes business plans as an integral part of daily work activities in support of the Department's/Unit Plans to accomplish the mission of the Department.
• On an as needed basis may be required during periods of emergency and/or disaster recovery upon request by appropriate authority, to work beyond established work schedule at night and/or state-wide, including weekends.
• Overnight travel may be required for statewide meetings, training, conferences or seminars.
• This position will be required to respond before, during and following emergency situations.

Minimum Qualifications:

• High School Diploma or Certificate of High School Equivalency.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Tuition waiver for public college courses

SPECIAL REQUIREMENTS:

You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, provide a letter of Registration Exemption from the SSS, or provide other documentation as proof of an exemption.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.

If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Aff...

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.