Warehouse Inventory Coordinator

Arena Americas; Los Angeles (CA); On-site; CAD 41,000 - 48,000; Full time

Benefits offered by this job

Competitive Pay

Health Insurance (Medical, Dental, Vis

401(k) with Company Match

PTO & Holidays

Flexible Schedule

Career Growth

Supportive Team Culture

Employee Perks

Job summary

Responsibilities include verifying returning assets, inspecting incoming items, and maintaining up-to-date inventory data in Google Sheets. Flexibility for evening/weekend hours is required; some lifting up to 50 pounds is expected.

Qualifications

• Supervisory experience leading a small warehouse team.
• Strong written and verbal communication with project managers and staff.
• Ability to juggle multiple shipments and priorities simultaneously.
• Basic understanding of cost and budgeting concepts.
• Experience guiding a team and training new members on inventory standards.
• Attention to accuracy in logging assets, locations and status.

Responsibilities

• Verify returning assets against event lists and flag discrepancies.
• Inspect incoming furniture and assets; decide event-readiness or need for repair; document issues with photos.
• Keep inventory records up-to-date in Google Sheets with counts, locations and status.
• Log arrivals and full component breakdowns for builds; include photos and tags.
• Track orders through purchase tracker; reconcile received goods with PO.
• Create loss and damage reports and identify insights to improve purchasing/handling.
• Coordinate with warehouse foreman; delegate during peak load-in/load-out; train staff.
• Plan and run full physical inventory and report results to management.

Skills

Supervisory experience

Clear communication

Multitasking

Budget concepts

Team leadership

Data accuracy

Tools

Google Sheets

Power tools

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Warehouse Inventory Coordinator

PEI Whs Mgmt Full Time Los Angeles, CA

Salary Range: $30.00 To $35.00 Hourly

Be the Reason Every Show Comes Home Complete

Every piece of furniture, scenic build, and tool that leaves our warehouse for a major event has to come back accounted for, checked, and logged correctly. That's where you come in. As our Warehouse Inventory Coordinator, you'll be the person who makes sure nothing goes missing, every asset is event-ready, and our records are sharp enough to trust.

You'll be right in the middle of our busiest moments, from load-in to load-out, leading the warehouse team and keeping every event on track. If you love getting into the details, enjoy leading people, and take real pride in getting things right, you'll find ownership, variety, and plenty of room to grow here.

What You'll Own

• Check-in champion: Verify every returning asset against the event list and flag missing or mismatched items to the project lead right away.
• Quality call-maker: Inspect incoming furniture and assets, decide whether each is event-ready, needs repair, or should be retired, and document issues with photos and notes.
• Keeper of the data: Keep the inventory Google Sheet accurate with counts, locations, status, and photos for power tools, infrastructure, expendables, and fabrics.
• New arrivals, locked in: Log furniture, assets, and scenic builds on arrival, including descriptions, photos, tags, locations, and full component breakdowns for builds.
• Purchase-to-receiving pro: Track orders through the company purchase tracker and reconcile received goods against purchase orders.
• Pattern spotter: Create loss and damage reports and share insights that improve purchasing and handling.
• Team leader: Coordinate with the warehouse foreman, delegate during high-volume load-in and load-out periods, and train new team members on inventory standards.
• Annual count architect: Plan and run the full physical inventory, resolve discrepancies, and report results to management.

The Foundation You Already Have

• Supervisory experience, with a proven ability to lead and direct a small team
• Comfort in Google Sheets, including basic formulas, data entry, sorting, filtering, and uploading images
• Familiarity with power tools, event infrastructure, expendables, or fabrics (or a strong willingness to learn)
• Basic understanding of cost and budget concepts, or a genuine interest in learning them
• Clear communication with Project Managers, producers, and warehouse staff, in person and by phone
• The ability to juggle multiple incoming and outgoing shipments at once

Bonus Points If You Have These

• Prior warehouse, inventory, or logistics experience
• Experience with purchase order tracking or procurement processes

This is a hands-on, warehouse-based role. You'll be lifting and moving furniture, tools, and event equipment up to 50 pounds, and your schedule will flex with evening and weekend hours around event load-in and load-out periods.

We Take Care of Our People

We know that a job is more than a paycheck. It's about feeling supported, valued, and able to live a full life outside of work. That's why we offer benefits designed to care for you and your family, both now and in the future.

Competitive Pay – Your skills and experience are valued

Medical, dental, and vision insurance to support your health and well-being

401(k) with Company Match – to help you plan for the future

Paid Time Off & Holidays – Work hard, recharge often

Flexible Work Options – We support work-life balance

Career Growth Opportunities – Learning, development, and advancement

Supportive Team Culture – Collaboration, respect, and inclusion

Employee Perks – Monthly appreciation meal, event tickets, and more

Location: Onsite, Warehouse / Operations

Schedule: Evening and weekend hours around event load-in and load-out schedules

Arena Americas is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable law. Arena Americas is committed to providing reasonable accommodations for qualified individuals with disabilities. Candidates who require accommodations to perform the essential functions of this role are encouraged to discuss their needs with Human Resources.