Warehouse Coordinator I

VANE BROTHERS; Philadelphia (Philadelphia County); On-site; USD 65,904,000 - 71,635,000; Full time

Job summary

VANE BROTHERS in Philadelphia, PA is seeking an Experienced Warehouse Inventory Associate to maintain accurate stock levels and oversee receiving, storing, and distribution of parts. The role emphasizes inventory control, timely receiving, and orderly warehouse operations in a fast-paced environment.

Responsibilities include cycle counts, processing orders, documenting proof of delivery, and supporting the fleet with timely materials. Overtime and weekend coverage may be required.

Qualifications

• High School Diploma or GED required.
• Valid driver's license required.
• 1–2 years warehouse experience with inventory control.
• Experience with computers.
• Forklift certified.

Responsibilities

• Receive and verify deliveries against purchase orders.
• Maintain inventory accuracy and organize storeroom.
• Monitor shipping and document proof of delivery.
• Conduct daily cycle counts and audit trails.
• Operate forklift and keep equipment in good condition.

Skills

Inventory control

Communication

Organization

Multi-tasking

Teamwork

Education

High School Diploma or GED

Forklift certified

1-2 years warehouse experience with inventory control

Experience with computers

Job description

Job Details

Level: Experienced, Job Location: Philadelphia City Dock - Philadelphia, PA 19153, Salary Range: $23.00 - $25.00 Hourly, Travel Percentage: None, Job Shift: Day, Job Category: Distribution - Shipping

JOB SUMMARY: Maintain control of overall Inventory accuracy of stocked parts, and the transactions needed to be done to accomplish this, also must coordinate all incoming non-stock material and make sure that the proper receiving and routing has been accomplished. Work as directed, to keep facility organized and clean.

ESSENTIAL DUTIES & RESPONSIBILITIES

RECEIVING FUNCTIONS

• Receives and checks all deliveries and verifies packing slip to purchase order.
• Receives purchase order in system on timely basis
• Maintains a file of purchase orders expected to be received.
• Reports any deficiencies or discrepancies to supervisor and purchasing.
• Place incoming stock and supplies in proper bin locations once received.
• Account for all materials brought into and shipped out of storeroom.
• Run receiving audit trail report daily to assure accuracy.

PRODUCT DISTRIBUTION FUNCTIONS:

• Monitor the shipping of all goods out of the warehouse and prepare/maintain all proper documentation.
• Ensure smooth and efficient supply of goods and materials to the fleet as requested.
• Maintain proper paperwork to document proof of delivery to vessels.
• Retain all requisitions that have a back order.
• Pull inventory items by order number and priority and stage for customer pick-up.
• Once order is complete notify requisitioner that order is ready, and fulfill order in the computer system to maintain real-time inventory counts.

INVENTORY FUNCTIONS

• Maintain a neat and orderly inventory. Maintain a neat and orderly work area, including store rooms and storage containers.
• Maintain a sufficient amount of inventory for one month.
• Perform daily cycle counts based upon ABC standards and coordinate with Purchasing and accounting on status and variances.
• Assure that all transactions from Receiving to Fulfilling are done accurately and on a timely basis, and that audit trail reports are done daily to minimize errors.
• Assure bin to bin transfers are done when product is moved or received for the first time assuring proper location control.
• Run daily reports allowing you to trouble shoot any potential location or inventory count errors that might have occurred.
• Be prepared to do a complete Physical inventory if needed.

OTHER RESPONSIBILITIES

• Responsible for daily inspection of fork lift and other warehouse equipment.
• Have good interpersonal skills and the ability to excel in inter-department communication
• Must lead by example and have an understanding and sense of urgency when servicing customers.
• Must support a full functioning warehouse Mon thru Fri from 7 to 5 and be available and flexible if needed on some evenings and weekends to assure coverage.
• Must have good planning skills, and be proactive.
• Work as directed by Senior Warehouse Coordinator to keep yard pier and parking area clean.

Qualifications: QUALIFICATION REQUIREMENTS

EDUCATION AND/OR EXPERIENCE

• High School Diploma or G.E.D. required.
• Possession of a valid drivers license.
• 1 -2 years warehouse experience with working knowledge of inventory control
• Experience with computers
• Forklift certified

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to communicate and follow oral and written instructions.
• Must be well organized and be able to handle multiple tasks.
• Ability to lift 70 pounds.
• Work overtime as required.
• Have good communication skills.
• Have worked in a controlled inventory environment or warehouse.

PHYSICAL DEMANDS

Heavy - Lifting 100 pounds maximum with frequent lifting and/or carrying objects weighing up to 50 pounds.

WORK ENVIRONMENT

Moderate - Occasionally exposed to extreme atmospheric conditions (temperature, noise fumes, dust, etc.)