Warehouse and Purchasing Coordinator

Ocean State Air Solutions, Inc.; Portsmouth (RI); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Medical reimbursement

SIMPLE IRA

Disability insurance

Life insurance

Paid vacation

Paid sick time

Training and development

Team events

Full kitchen

Job summary

Ocean State Air Solutions is seeking a detail-oriented Warehouse and Purchasing Coordinator in Portsmouth, RI. This full-time role combines office-based tasks with hands-on warehouse work to keep inventory, purchasing, and operations running smoothly.

You will manage purchase orders, coordinate with vendors, track materials, and support field teams to ensure timely access to parts and equipment. A 2+ year background in purchasing or inventory is preferred, with strong organization and computer

Qualifications

• 2+ years of experience in purchasing, inventory management, or warehouse operations.
• Experience ordering materials and coordinating with vendors.
• Strong organizational skills and attention to detail.
• Proficiency with computers and inventory software.
• Ability to maintain accurate records and generate reports.

Responsibilities

• Coordinate purchasing of HVAC equipment, parts, materials, and warehouse supplies.
• Create, track, and maintain purchase orders with pricing, quantities, and delivery information.
• Communicate with vendors regarding pricing, product availability, orders, and delivery schedules.
• Monitor inventory levels and order materials to maintain appropriate stock without overpurchasing.
• Receive incoming shipments, verify quantities and accuracy, and address discrepancies with vendors.
• Maintain accurate inventory records, purchasing documentation, and reports in company software.
• Organize, stage, and prepare equipment and materials for installations and service jobs.
• Coordinate with field technicians, managers, and office personnel to ensure materials are available when needed.
• Track material usage, returns, and excess inventory to minimize waste and control costs.
• Assist with loading/unloading deliveries and maintaining warehouse layout.
• Keep warehouse clean, safe, organized, and properly stocked.
• Coordinate material deliveries and occasionally transport parts or equipment to job sites as needed.
• Monitor tools and equipment to ensure maintenance and accountability.
• Identify opportunities to improve purchasing procedures, inventory accuracy, and warehouse efficiency.
• Maintain professional communication with vendors, coworkers, and customers.

Skills

Purchasing experience

Inventory management

Warehouse coordination

Inventory software

Record keeping

Multitasking

Driver's license

Team collaboration

Job description

Warehouse and Purchasing Coordinator

Company: Ocean State Air Solutions
Location: Portsmouth, RI
Job Type: Full-Time | Monday through Friday
Pay: $26.00 to $28.00 per hour, based on experience

Keep Our Warehouse, Purchasing, and Operations Running Smoothly

Are you organized, detail-oriented, and comfortable managing both inventory and purchasing responsibilities? Do you enjoy a position that combines computer-based work with hands‑on warehouse operations?

Ocean State Air Solutions is looking for a dependable Warehouse and Purchasing Coordinator to help manage inventory, coordinate purchasing, track materials, and ensure our field teams have everything they need to complete their jobs efficiently.

This position is ideal for someone who enjoys staying organized, managing multiple priorities, and taking ownership of warehouse and purchasing operations. You'll play an important role in keeping materials available, costs controlled, and daily operations on schedule.

What We Offer

• $26.00 to $28.00 per hour, based on experience

• Full-time, Monday through Friday schedule

• Medical reimbursement for employees

• SIMPLE IRA with a 2% company match

• Long-term disability and life insurance

• Paid vacation and sick time

• Industry-focused training and professional development

• Supportive, team‑oriented work environment

• Company events, team‑building activities, and employee recognition

• Welcoming workplace with a full kitchen and regular team gatherings

What You'll Do

• Coordinate purchasing of HVAC equipment, parts, materials, and warehouse supplies to support daily operations

• Create, track, and maintain purchase orders while ensuring accurate pricing, quantities, and delivery information

• Communicate with vendors and suppliers regarding pricing, product availability, orders, and delivery schedules

• Monitor inventory levels and order materials to maintain appropriate stock without unnecessary overpurchasing

• Receive incoming shipments, verify quantities and accuracy, and address discrepancies with vendors

• Maintain accurate inventory records, purchasing documentation, job costing information, and reports within company software

• Organize, stage, and prepare equipment and materials for scheduled installation and service jobs

• Coordinate with field technicians, managers, and office personnel to ensure materials are available when needed

• Track material usage, returns, and excess inventory to help minimize waste and control costs

• Assist with loading and unloading deliveries, organizing materials, and maintaining an efficient warehouse layout

• Keep the warehouse clean, safe, organized, and properly stocked

• Coordinate material deliveries and occasionally transport parts or equipment to job sites as needed

• Monitor company tools, equipment, and warehouse resources to ensure they are properly maintained and accounted for

• Identify opportunities to improve purchasing procedures, inventory accuracy, and warehouse efficiency

• Maintain professional communication with vendors, coworkers, and customers

What We're Looking For

• 2+ years of experience in purchasing, inventory management, warehouse coordination, or a related operations role

• Experience ordering materials, coordinating with vendors, or managing purchase orders

• Strong organizational skills and attention to detail

• Proficiency with computers and inventory management software

• Ability to maintain accurate records, track costs, and generate reports

• Comfortable balancing administrative responsibilities with physical warehouse tasks

• Ability to prioritize multiple requests and adjust to changing operational needs

• Strong communication and problem‑solving skills

• Dependable, self‑motivated, and capable of working independently

• Ability to work collaboratively with field crews, management, and vendors

• Valid driver's license with an insurable driving record

• Willingness to assist with loading, unloading, organizing, and transporting materials as needed

Previous experience in HVAC, construction, plumbing, electrical, or another skilled trade is preferred.

Why Join Ocean State Air Solutions?

At Ocean State Air Solutions, we recognize how important our warehouse and purchasing operations are to the success of our field teams.

This isn't just a position focused on keeping shelves organized. You'll help ensure the right materials are purchased, inventory is accurately maintained, and our technicians have what they need to serve customers efficiently.

We value employees who take initiative, pay attention to details, and look for ways to make operations run better.

If you're someone who enjoys combining purchasing, inventory management, organization, and hands‑on warehouse work, this could be a great fit.