Warehouse Administrator

VIRA Insight; Lewisville (TX); On-site; USD 25,000 - 33,000; Full time

Job summary

VIRA Insight in Lewisville, TX is seeking a Warehouse Administrator to support daily warehouse operations, maintain inventory accuracy, and coordinate with internal teams and external partners. This role emphasizes attention to detail, organization, and the ability to thrive in a fast-paced, team-driven environment.

The ideal candidate will ensure safety and compliance with OSHA standards while handling order processing and records with diligence.

Qualifications

• High school diploma or GED required.
• Minimum of 1 year of experience in a manufacturer, warehouse, or distribution environment.
• Familiarity with WMS and inventory tracking tools.
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams).
• Strong organizational and time-management skills.
• OSHA safety standards knowledge.
• Ability to work independently and in a team.

Responsibilities

• Maintain accurate records of sales orders in warehouse management systems.
• Ensure warehouse documentation complies with company policies and regulatory requirements.
• Assist with packaging, labeling, and basic equipment use when needed.
• Identify and report discrepancies in pick lists and inventory records.
• Maintain a clean, safe, and organized warehouse environment.
• Perform other administrative and operational duties as assigned

Skills

Organizational skills

Time-management

MS Office proficiency

WMS familiarity

OSHA safety knowledge

Team collaboration

Problem-solving

Education

High School Diploma or GED

Tools

Warehouse Management System (WMS)

Inventory tracking tools

Job description

POSITION SUMMARY

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. The Warehouse Administrator plays a vital role in supporting daily warehouse operations by ensuring accurate inventory tracking, timely documentation, and smooth coordination between internal teams and external partners. This position is responsible for maintaining warehouse records, processing orders, and ensuring compliance with safety and operational standards. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced, team-driven environment.

KEY RESPONSIBILITIES

• Maintain accurate records of sales orders in warehouse management systems.
• Ensure warehouse documentation complies with company policies and regulatory requirements.
• Support warehouse operations by assisting with packaging, labeling, and basic equipment use when needed.
• Identify and report discrepancies in pick list and inventory records.
• Assist in maintaining a clean, safe, and organized warehouse environment.
• Perform other administrative and operational duties as assigned

SUPERVISORY RESPONSIBILITY

This position does not have direct reports.

POSITION REQUIREMENTS

• Prior experience in warehouse, logistics, or supply chain operations preferred.
• Familiarity with warehouse management systems (WMS) and inventory tracking tools.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Strong organizational and time-management skills.
• Excellent communication and problem-solving abilities.
• Ability to work independently and collaboratively in a team setting.
• Knowledge of OSHA safety standards and warehouse best practices.
• Willingness to learn and adapt to new systems and processes.
• Safety-conscious with knowledge of handling/storage procedures and OSHA requirements.
• Desire and willingness to learn and apply new skills.

REQUIRED EDUCATION AND EXPERIENCE

• High school diploma or GED equivalent certification required.
• Minimum of (1) year of experience in a manufacturer, warehouse, or distribution environment.

OTHER JOB REQUIREMENTS

• Must have a valid driver's license and/or ID
• Frequently required to sit, stand, walk, talk, and hear for extended periods of time.
• Must be able to bend, and walk and climb stairs.
• Ability to lift and move heavy items or packages (typically up to 50 pounds, occasionally up to 100 pounds)
• Varying work schedules to meet client demand is sometimes required
• Must be able to work in hot and cold climates.

Founded in 1996, VIRA Insight is a premier design, engineering, and manufacturing firm dedicated to creating innovative retail solutions. For more than 25 years, we have partnered with leading retailers and brands to enhance the shopping experience through bespoke fixtures, furniture, and visual merchandising displays. Our expertise spans diverse offerings, including pop-up shops, signage, AR/VR design development, omni-channel solutions, and more. Renowned clients such as Walmart, Walgreens, CVS and e.l.f Beauty value our expertise, efficiency, and customer-focused approach, trusting us to handle their needs from concept to delivery. To thrive in a rapidly evolving global market, VIRA Insight has adopted a Multi-National Manufacturing Strategy. This strategy supports resilience and adaptability by leveraging operations across strategic regions, including our corporate headquarters in Lewisville, Texas, as well as facilities in China, Vietnam, Cambodia, India, and soon, Malaysia. Our diversified supply chain ensures agility and precision, enabling seamless project execution customized to meet each client's unique requirements. With a legacy of excellence and a vision for the future, VIRA Insight is committed to redefining the retail experience, delivering innovative solutions that inspire and engage customers.