Warehouse Admin Associate

Spectra Gutter Systems; New York (NY); On-site; USD 46,000 - 64,000; Full time

Job summary

Spectra Gutter Systems in New York is seeking a Warehouse Administrator to support daily warehouse operations, inventory accuracy, and customer order processing. The role blends administrative tasks with hands-on warehouse activities to ensure efficient branch functions.

Responsibilities include cycle counts, order processing, invoicing, records maintenance, and strong customer communication. The position requires forklift experience, MS Office skills, and reliable attendance in a fast-paced

Qualifications

• High School Diploma or GED required.
• Previous warehouse experience required.
• Administrative and customer service experience required.
• Inventory and cycle count experience preferred.
• Strong computer skills, including Microsoft Office.
• Must be at least 18 years of age.

Responsibilities

• Support daily warehouse operations, including receiving and inventory management.
• Perform cycle counts and assist with inventory accuracy and reconciliation.
• Create, enter, and process customer orders using company computer systems.
• Receive customer orders in person, by phone, and electronically.
• Provide excellent customer service and assist with product inquiries.
• Process sales orders, invoices, and transactions accurately.
• Maintain accurate records and branch documentation.
• Communicate effectively with customers, vendors, and team members.
• Maintain a clean, organized, and safe work environment.
• Support branch operations as needed.

Skills

Forklift experience

Administrative experience

Customer service experience

Strong communication skills

Organizational skills

Problem-solving skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Job Description

Position Summary

This is primarily a warehouse operations role with administrative and customer service responsibilities. The Warehouse Administrator supports daily warehouse operations, inventory accuracy, customer order processing, and branch activities. While the role includes computer and customer-facing tasks, the primary focus is on supporting warehouse functions and ensuring efficient operations.

Responsibilities

• Support daily warehouse operations, including receiving, organizing, and maintaining inventory.
• Perform cycle counts and assist with inventory accuracy and reconciliation.
• Create, enter, and process customer orders using company computer systems.
• Receive customer orders in person, by phone, and electronically.
• Provide excellent customer service and assist with product inquiries.
• Process sales orders, invoices, and transactions accurately.
• Maintain accurate records and branch documentation.
• Communicate effectively with customers, vendors, and team members.
• Maintain a clean, organized, and safe work environment.
• Support branch operations as needed.

Requirements

• High School Diploma or GED required.
• Previous warehouse experience required.
• Manufacturing experience preferred.
• Administrative and customer service experience required.
• Inventory and cycle count experience preferred.
• Strong computer skills, including Microsoft Office.
• Strong communication, organizational, and problem-solving skills.
• Forklift experience required
• Knowledge of building materials is a plus.
• Must be at least 18 years of age.
• Reliable attendance and ability to work in a fast-paced environment.

Why Join Spectra?

For more than 45 years, Spectra Gutter Systems has been a trusted leader in the manufacturing and distribution of aluminum rainware products across North America. We are committed to creating a workplace where employees feel valued, supported, and empowered to grow. At Spectra, you'll join a team that values integrity, innovation, safety, and customer service while providing opportunities for career development and long-term success.

Company Description

For more than 45 years, Spectra Gutter Systems has been a trusted leader in the manufacturing and distribution of aluminum rainware products across North America. We are committed to creating a workplace where employees feel valued, supported, and empowered to grow. At Spectra, you'll join a team that values integrity, innovation, safety, and customer service while providing opportunities for career development and long-term success.