Waltham Family School Program Support Assistant

Waltham Family School; Waltham (MA); On-site; USD 21,000 - 34,000; Part time

Job summary

Waltham Family School is seeking a Program Support Assistant to work under the supervision of the Program Coordinator and collaborate with staff to meet the needs of school and families.

The role includes handling program communications, data entry for attendance and assessments, and supporting budget and payroll tasks. Candidates should have office experience, strong Excel/Word skills, and the ability to work well in a multicultural setting; Spanish language ability is preferred.

Qualifications

• CORI and SAFIS/fingerprints required
• Experience with database management
• Proficient Word, Excel, and Google
• Experience working in an office setting
• Ability to organize time, work independently and as a team member
• Excellent written and verbal communication skills in multicultural environment
• Fluency in Spanish speaking and writing preferred

Responsibilities

• Program communication: respond to inquiries by phone, email, and in person; greet participants and guide them appropriately; support creation and distribution of calendars, publications and mailings
• Data management: collect and enter program data including attendance, assessments, staff and volunteer schedules; prepare reports
• Program administration: monitor budget, order supplies, prepare weekly payroll, maintain files, assist Program Coordinator as needed

Skills

Data entry

Communication skills

Multicultural communication

Google apps

Education

Experience in office setting

Tools

Word

Excel

Google

Job description

Waltham Family School Program Support Assistant

Starting Date: Immediately

Job Description

Waltham Family School

The Waltham Family School Program Support Assistant works under the supervision of the Program Coordinator and in collaboration with the Assistant Program Coordinator and Waltham Family School staff to meet the needs of the school and families who attend Waltham Family School.

General Duties:

• Program communication : Responds to inquiries and requests by phone, email, and in person from WFS program participants, staff, volunteers, and WPS personnel. Greets students, families, volunteers, and visitors and guides them appropriately. Supports the creation and management of school and district-wide family communication and creates and distributes calendars, publications and mailings.
• Data management : Collects and enters program data, including attendance, assessments, staff and volunteer schedules and confidential family records; prepares reports for program administration, research and grants.
• Program administration : Works in collaboration with the Program Coordinator to monitor the budget, orders supplies, prepares weekly payroll, maintains office files, and assists Program Coordinator as needed.

Qualifications

• CORI and SAFIS/fingerprints
• Experience with data base management
• Proficient Word, Excel, and Google
• Experience working in an office setting.
• Ability to organize time, work independently and as a team member.
• Accomplish tasks with frequent interruptions.
• Excellent written and verbal communication skills in multicultural environment
• Fluency in Spanish speaking and writing preferred

Number of days per year: Approx. 180 days plus months of June and July. Hours per day: 4.5; 4 days/week, Tues.-Fri.; 8:00 AM-1:00/1:30 PM

Waltham Family School | 510 Moody Street | Waltham, MA 02453 | [phone] walthamfamilyschool.org | FB: WalthamFamilySchool

11-10.26

Non- Discrimination Notice: Waltham Public Schools does not discriminate on the basis of race, color, religion, disability, national origin, gender, gender identity or sexual orientation.

Waltham Public Schools has partnered with the Massachusetts Partnership for Diversity in Education (MPDE) in our effort to welcome diverse candidates to our school system. We value and prioritize the hiring of educators who bring a wealth of perspectives and experiences to our schools, and who reflect the diversity of the students we serve.

MPDE is a collaborative of public school districts with a 40-year uninterrupted history committed to supporting the interest of its members to increase the numbers of teachers of color for their schools by providing recruitment support and related services.

Position Type: Hourly

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required

Contact Information

• Email: [e-mail]