W Series Vehicle Scheduler

Varda Space Industries; El Segundo (CA); On-site; USD 125,000 - 190,000; Full time

Benefits offered by this job

Stock options

Relocation assistance

Cell phone reimbursement

One Medical memberships

Fully stocked kitchen

Job summary

Varda Space Industries in El Segundo, CA seeks a W-Series Vehicle Scheduler to develop and maintain integrated master schedules for the growing fleet, coordinating with Vehicle Systems, Integration and Test, and finance to keep on-track with the target of 12+ vehicles per year.

Reporting to the VP, W-Series Vehicles, you will own baseline schedule development, lead weekly updates, and drive improvements in scheduling processes while ensuring audit-ready plans and alignment with leadership

Qualifications

• BS or MS with emphasis in Project Management or related field.
• 8+ years of experience in mission, space vehicle, or production scheduling.
• Expertise in schedule management tools, including MS Project and Smartsheet.
• Proficiency in manufacturing resource planning (MRP) tools.
• Strong communication and collaboration skills in a cross-functional environment.

Responsibilities

• Develop, maintain, and analyze integrated master schedules (IMS) across the W-Series Vehicle fleet.
• Partner with Vehicle Systems, Integration and Test leadership, and engineering task leads to translate scope into executable plans aligned with budget and technical objectives.
• Identify critical path, near-critical activities, and key schedule drivers to support informed decision-making.
• Lead weekly schedule updates, status collection, and forecast adjustments; clearly communicate risks, impacts, and recovery options.
• Support baseline development, re-baselining efforts, engineering change cut-ins, and change management activities throughout the program lifecycle.
• Assist the VP, W-Series Vehicles and Finance with monthly earned value metrics, including mission-related spend and non-recurring and recurring engineering labor.
• Perform schedule quality checks and health assessments in accordance with industry best practices and Varda standards.
• Drive scheduling process improvements through standardization, automation, and tool enhancements.
• Ensure schedules are defensible, audit-ready, and aligned with leadership expectations.
• Support program reviews and provide scheduling expertise to facilitate decision-making.

Skills

Schedule management

MS Project

Smartsheet

MRP tools

Cross-functional communication

Education

BS/MS in Project Management or related field

Tools

MRP software

Gantt/PERT tooling

Job description

About Varda

Low Earth orbit is open for business. Varda is accelerating the development of commercial space infrastructure, from in-orbit pharmaceutical processing to reliable and economical reentry capsules.

Varda’s W-Series vehicles are built, designed, and operated by Varda in-house, including the pharmaceutical processing payloads, the capsules, the C-PICA heat shields, and the satellite buses.

From life-saving pharmaceuticals to more powerful fiber optics, there is a world of products used on Earth today that can only be manufactured in space. Varda is accelerating innovation in the orbital economy by creating both the products and infrastructure needed so space can directly benefit life on Earth. Our mission is to expand the economic bounds of humankind.

About Varda

Low Earth orbit is open for business. Varda is accelerating the development of commercial space infrastructure, from in-orbital pharmaceutical processing to reliable and economical reentry capsules. Varda’s W-Series vehicles are built, designed, and operated by Varda in-house, including the pharmaceutical processing payloads, the capsules, the C-PICA heat shields, and the satellite buses. From life-saving pharmaceuticals to more powerful fiber optics, there is a world of products used on Earth today that can only be manufactured in space. Varda is accelerating innovation in the orbital economy by creating both the products and infrastructure needed so space can directly benefit life on Earth. Our mission is to expand the economic bounds of humankind. Our team is uniquely suited to accomplishing this goal, with leadership and staff comprised of veterans from SpaceX, Blue Origin, major pharmaceutical companies and Silicon Valley. Varda was founded in January 2021 by Will Bruey and Delian Asparouhov with significant backing from world class investors including Khosla Ventures, Lux Capital, Founders Fund, Caffeinated Capital, General Catalyst, and Also Capital. Varda is headquartered in El Segundo, California, where we have offices and a production facility where our vehicles, equipment, and materials are built, integrated, and tested. Varda also has offices in Washington, DC and Huntsville, AL. Join Varda, and work to create a bustling in-space ecosystem.

About This Role

As a W-Series Vehicle Scheduler, you will develop, analyze, and maintain integrated vehicle schedules for Varda Space's growing fleet as the company scales its product lines toward more advanced mission objectives and an increasing operational cadence. Reporting directly to the VP, W-Series Vehicles, you will identify critical path drivers across subsystems engineering, systems integration and test, supply chain, and production, supporting Varda's target of 12+ vehicles per year. You will own baseline schedule development for vehicle block upgrades and sustain recurring reentry vehicle schedules.

Responsibilities

• Develop, maintain, and analyze integrated master schedules (IMS) in Microsoft Project or equivalent tooling across the W-Series Vehicle fleet
• Partner with Vehicle Systems, Integration and Test leadership, and engineering task leads to translate scope into executable plans aligned with budget and technical objectives
• Identify critical path, near-critical activities, and key schedule drivers to support informed decision-making
• Lead weekly schedule updates, status collection, and forecast adjustments; clearly communicate risks, impacts, and recovery options
• Support baseline development, re-baselining efforts, engineering change cut-ins, and change management activities throughout the program lifecycle
• Assist the VP, W-Series Vehicles and Finance with monthly earned value metrics, including mission-related spend and non-recurring and recurring engineering labor
• Perform schedule quality checks and health assessments in accordance with industry best practices and Varda standards
• Drive scheduling process improvements through standardization, automation, and tool enhancements
• Ensure schedules are defensible, audit-ready, and aligned with leadership expectations
• Support program reviews and provide scheduling expertise to facilitate decision-making

Basic Qualifications

• B.S. or M.S. with emphasis in Project Management or related field
• 8+ years of experience in mission, space vehicle, or production scheduling
• Expertise in schedule management tools, including MS Project and Smartsheet
• Proficiency in manufacturing resource planning (MRP) tools
• Strong communication and collaboration skills in a cross-functional environment

Preferred Skills And Experience

• Experience in a fast-paced aerospace or technology startup environment
• Background in space or aviation hardware production
• Familiarity with streamlined earned value management methods and tools

Pay Range

• Salary Range: $125,000 - $190,000/per year
• This role is on-site in El Segundo, CA
• Leveling and base salary is determined by job-related skills, education level, experience level, and job performance
• You will be eligible for incentives in the form of stock options and/or long-term cash awards

Benefits

Regular Full-Time Positions:

Health & Wellness

• Flexible PTO policy +12 paid holidays
• 100% company-paid Medical, Dental, and Vision insurance plans for employees and dependents with FSA and employer-matched HSA options
• Voluntaryaccident, hospital, critical illness,andpet insurance
• $120/month wellness reimbursement for gym and fitness expenses
• 12weeks ofparental leave(with supplemental disability leavefor CAmothers)
• Family building, pregnancy,parentingand menopausebenefitsvia Maven Clinic
• SponsoredOne Medicalmemberships for employees and their dependents

Financial & Retirement

• Substantial incentive equityin a fully funded space start-up
• 401(k) retirement plan with 6% employer match (immediately vested)
• $20/pay period cell phone reimbursement
• Relocation supportfor new hires, if needed

Workplace Experience & Perks

• Fully stocked kitchen with lunch provided daily and dinner provided twice weekly
• Company and team-bonding events, happyhoursand mission-success celebrations
• Complimentary EV charging

Benefits for Internship Positions:

Health & Wellness

• Paidobservedholidays.
• 100% company-paid Medical, Dental, and Vision insurance plans for employees and dependents with FSA and employer-matched HSA options.
• $120/month wellness reimbursement for gym and fitness expenses.
• Sponsored One Medical memberships for employees and their dependents.

Financial

• $20/pay period cell phone reimbursement.
• Up to $4,000gross up in relocation support, ifeligible
• Up to $850commute credit through Lyft or car rental reimbursement, if eligible.

Workplace Experience & Perks

• Fully stocked kitchen with lunch provided daily and dinner provided twice weekly
• Company and team-bonding events, happyhoursand mission-success celebrations
• Complimentary EV charging

ITAR Requirements

Varda, like all employers, must ensure that its employees working in the United States are lawfully authorized to work in the U.S. Additionally, our employees are exposed to and have access to certain export-controlled items. Because our employees are provided access to export-controlled items, our policy is to only hire “U.S. persons” who are permitted to have access to our technology without an export license.

“US person” means: U.S. citizen, U.S. lawful permanent resident, or protected individual as defined by 8 U.S.C. 1324b(a)(3) (i.e., individual admitted to the U.S. as a refugee or granted asylum).

E-Verify Statement

Varda Space Industries, Inc. participates in the U.S. Department of Homeland Security E-Verify program. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.

E-Verify Notice Right To Work Notice

Varda Space Industries is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, martial status, mental or physical disability, or any other legally protected status.