VVIP Manager - FIFA World Cup 26

On Location; San Francisco (CA); On-site; USD 45,500 - 59,150; Full time

Job summary

A leading event management company is seeking a VVIP Manager based in San Francisco, CA. This role involves overseeing hospitality programs for the FIFA World Cup 26, requiring a Bachelor's degree in a related field and 1-3 years of relevant experience. The ideal candidate should be highly organized, detail-oriented, and adept at managing large-scale events. Responsibilities include budget tracking, liaison with vendors, and assisting event operations. Flexibility for travel during peak seasons is necessary.

Qualifications

• 1-3 years of full-time experience in hospitality/sports industry with admin responsibilities.
• Experience with large-scale budgets and event production.
• Ability to multi-task and work under pressure.

Responsibilities

• Support the VVIP hospitality teams in daily operations.
• Track quotes and update budgets.
• Assist with event travel coordination and booking.
• Manage contact lists and timelines.
• Liaise with vendors to facilitate logistics.

Skills

Microsoft Office Suite

Attention to detail

Strong communication skills

Organization

Interpersonal skills

Education

Bachelor’s Degree in Sports/Hospitality Management or related field

Tools

FileMaker

Smartsheet

Microsoft Teams

Zoom

Job description

Overview

We are searching for a talented, motivated and highly detailed VVIP Manager to join our team to help in the planning of amazing experiences for the FIFA World Cup 26™ V/VIP hospitality programs. The V/VIP programs are the most premium events with the highest quality of lounges, suites and seats that offer the most exclusive and private hospitality accompanied with top-tier service in a FIFA Football Stadium.

Key Responsibilities

As the VVIP Manager you are responsible to support the large-scale V/VIP hospitality teams in the day-to-day operation by performing certain tasks, whereby your role will include key responsibilities such as:

• Report to the Cluster Managers and Sr. Director for your day-to-day tasks
• Responsible for assisting with tracking quotes, updating budgets, submitting invoices while working alongside accounting and VVIP team.
• Become proficient in our FileMaker processes and databases including Event Assignments, Upcoming Events, Expense Reports, Correspondence (Memos, General Info Documents, etc.), Client Invoices, Absolute Accounting/P&L, Time Sheets, Client & Vendor Contact Lists, Budgets & Contracts, Vendor Quoting, Event Contact Lists
• Become proficient in our Smartsheet processes including maintaining our bidding database, tracking milestones and deliverables, and updating production timelines
• Assist with site visit & event travel coordination and booking
• Set up weekly calls with FIFA Guest Ops teams
• Understand how to read and utilize diagrams
• Manage event timelines and contact lists
• Liaise with vendors to facilitate ordering and logistics such as load-in & load-out scheduling
• Assist with creating production schedules
• Assist with researching, writing, editing and preparing event proposals/presentations
• Update manager and project leads

Administrative & Other Responsibilities

Take meeting notes

Other Duties & Responsibilities

This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job. Duties, obligations, and activities may change at any time with or without notice.

Experience/Qualifications Needed

• Any combination of training, education, and experience equivalent to graduation from an accredited college or university with a Bachelor’s Degree in Sports/Hospitality Management, Business Management, or a related field.
• Considerable (1-3 years) full-time, progressively responsible experience in the hospitality and/or sports industry preferably including admin responsibilities, on-site event experience, event production, working on large-scale budgets, working with medium to large teams.
• Proficient user of Microsoft Office Suite | Adobe Acrobat
• Highly organized and process-oriented
• Attention to detail, carefully following instructions and checking work for accuracy
• Ability to multi-task and remain calm in high-pressure situations
• Strong communication, interpersonal, negotiation and conflict resolution skills
• Good timekeeping and work ethic that is characterized by commitment, motivation, and energy

We’d Love If You Also Have These

• Knowledge of FileMaker| Keynote | SharePoint | Smartsheets | Microsoft Teams | Zoom
• Prior experience with large-scale sporting events a plus
• Flexibility and positive attitude to work long days, evenings, weekends and holidays when necessary
• Travel: Must be adaptable with work and travel schedule and be available to travel for work during holidays as well as being available throughout the full months of June and July 2026 during the FIFA World Cup. This position may require up to 30-40% travel.

*This role will be paid as a weekly rate, based on 40 hours per week.*