Administrative Coordinator

Centennial Peaks Hospital; Newtown (PA); In loco; USD 42.000 - 62.000; Tempo pieno

Descrizione del lavoro

Centennial Peaks Hospital is seeking an administrative professional to support the leasing team. You will develop deal analyses and prepare property, market, and tenant presentations for strategy discussions and meetings with owners, tenants, and prospective retailers.

The role coordinates leasing, marketing, development, and property management to keep lease committee packages, collateral, and site/lease plans accurate and current.

Competenze

• B.S. degree preferred.
• Minimum 1 to 2 years of experience in administrative support, preferably in an executive capacity.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Detail oriented with strong organizational and time management skills.
• Strong interpersonal, oral, and written communication skills are essential.
• Confident and proactive self-starter.
• Strong service orientation – ability to interface with all business groups.
• Ability to multi-task in a fast-paced environment.

Mansioni

• Prepare, format, and distribute leasing documents such as LOIs, REC documents, deal summaries, internal and external reports, commission calculation and tracking of related documents.
• Prepare and update property reports and related correspondence for asset reviews bi-monthly.
• Prepare Leasing Committee Packages daily for weekly review using multiple management systems.
• Track lease execution and ensure timely completion of documents between legal, asset management and property management.
• Update site plans and marketing collateral using Photoshop for assets for prospective tenants and brokers.
• Utilize CRM systems (Yardi, VTS, Smart Sheet) and internal tracking Creatio for project management.
• Maintain critical dates: lease expirations, renewals, option deadlines.
• Coordinate meetings for ICSC between retailer and Centennial associates.
• Process expense reports and purchase orders with accounting/finance teams.
• Manage office supplies and vendor relationships for office services.
• Coordinate office maintenance requests with building mgmt or service providers.
• Support onboarding logistics for new team members (workspace setup, equipment).
• Maintain organized common areas and ensure office functionality.

Conoscenze

Detail oriented

Organizational skills

Time management

Interpersonal communication

Written communication

Self-starter

Multi-tasking

Formazione

B.S. degree

Strumenti

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Descrizione del lavoro

POSITION/PURPOSE

Position supports the leasing team by developing deal negotiation analyses and preparing property, market, and tenant presentations for internal strategy discussions and external meetings with owners, tenants, and prospective retailers. The role also coordinates leasing, marketing, development, and property management to ensure lease committee packages, leasing collateral, and site/lease plans stay accurate and current. Success in this role requires strong analytical and presentation skills, attention to detail, and the ability to manage multiple deal timelines and priorities at once.

Description

Position supports the leasing team by developing deal negotiation analyses and preparing property, market, and tenant presentations for internal strategy discussions and external meetings with owners, tenants, and prospective retailers. The role also coordinates leasing, marketing, development, and property management to ensure lease committee packages, leasing collateral, and site/lease plans stay accurate and current. Success in this role requires strong analytical and presentation skills, attention to detail, and the ability to manage multiple deal timelines and priorities at once.

Principal Job Activities

• Prepare, format, and distribute leasing documents such as LOI’s, REC documents, deal summaries documents, internal and external reports, commission calculation and tracking of documents pertaining to same.


• Preparation and updating of property reports and related correspondence for asset reviews on a bi-monthly basis.


• Preparation of Leasing Committee Packages on a daily basis for weekly committee review, utilizing several management systems.


• Track lease execution and ensure timely completion of documents between legal, asset management and property management.


• Utilizing photo-shop software, updating of site plans, vision plans and marketing collateral for each asset, for prospective tenants and brokers.


• Project management tools such as CRM systems Yardi, VTS, Smart Sheet, Internal Tracking Systems Creatio as well as property trackers…etc.


• Maintaining critical dates, such as lease expirations, renewals and option deadlines.


• Schedule and coordinate meeting for ICSC meeting primarily between retailer and Centennial associates.


• Process expense reports, purchase orders for each associated within the Mid-Atlantic team with accounting/finance teams.


• Office supply inventory maintenance, manage vendor relationship for office services.


• Coordinate office maintenance request and liaise with building mgmt. or service provider.


• Support onboarding logistics for new team members, including workspace set up and equipment requirements.


• Maintain organized common areas and ensure overall office functionality and efficiency.


• Assist in planning and coordinating internal meetings, team events and client visits

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Qualifications

• B.S. degree preferred.


• Minimum of 1 to 2 years of experience in administrative support, preferably in an executive capacity.


• Proficient in Microsoft Word, Excel, Outlook, and Powerpoint.


• Detail oriented with strong organizational and time management skills.


• Strong interpersonal, oral, and written communication skills are essential.


• Confident and proactive self-starter.


• Strong service orientation – ability to interface with all business groups.


• Ability to multi-task in a fast-paced environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally lift and /or move up to 20 pounds.


• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is regularly required to sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell.


• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and expansive reading

Equal Opportunity Employer

Centennial ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.