VP of Pharmacy Operations

Phil Inc.; Hebron Estates (KY); On-site; USD 180,000 - 240,000; Full time

Benefits offered by this job

Ground floor opportunity

Hybrid work environment

Competitive compensation

Full benefits (medical, dental, vision

401(k) contribution opportunities

Job summary

Phil Inc. is seeking a VP of Pharmacy Operations to lead and optimize multi-site pharmacy operations, including a Hebron, KY main facility and remote sites in Ohio and Arizona.

The role emphasizes regulatory compliance, operational excellence, and collaborative hub services. The ideal candidate has extensive experience in closed-door workflows, mail-order operations, and working with manufacturer hub programs, patient support services, and 3PL partners to streamline prior authorizations and

Qualifications

• The candidate must have a PharmD or a Bachelor in Pharmacy with relevant experience.
• 7+ years in high-volume distribution, warehousing, 3PL, or mail-order operations.
• 3+ years in multi-site operational leadership, preferably in healthcare.

Responsibilities

• Direct multi-site leadership of Hebron, KY and remote sites in OH and AZ.
• Oversee mail-order and closed-door operations, optimizing fulfillment and inventory.
• Coordinate hub programs, patient support, and 3PL partnerships for logistics.
• Ensure compliance with Board of Pharmacy, FDA, and DEA regulations.
• Manage budgets, labor planning, and KPI tracking across facilities.
• Travel quarterly to inspect remote operations.

Skills

WMS/ERP proficiency

Fulfillment automation

Labor optimization

Carrier management systems

Data analysis

Excel/Tableau

Education

PharmD

Operations/Supply Chain degree

Tools

Tableau

ERP systems

Job description

VP of Pharmacy Operations

Location: Hebron, KY (On-site with up to 10% travel)

Position Type: Full-Time

Role Summary

The VP of Pharmacy Operations leads and oversees multi-site pharmacy operations, driving clinical excellence, regulatory compliance, and operational efficiency. Headquartered in Hebron, KY, this executive leadership role directly manages local operations while exercising operational oversight over remote closed-door and mail-order facility sites in Ohio and Arizona.

The ideal candidate brings extensive expertise in closed-door pharmacy workflows, mail-order operations, and collaborative manufacturer/patient hub services.

Key Responsibilities

• Multi-Site Leadership: Direct operational oversight of the primary Hebron, KY facility alongside remote supervision of sites in Ohio and Arizona.

• Mail-Order & Closed-Door Operations: Optimize order fulfillment, dispensing accuracy, inventory management, and logistics tailored to closed-door and mail-service environments.

• Hub & Client Operations: Partner closely with manufacturer hub programs, patient support services, and third-party logistics (3PL) partners to streamline benefit investigation, prior authorizations, and patient onboarding.

• Compliance & Partner Collaboration: Collaborate directly with local Pharmacists-in-Charge (PICs) and Quality Assurance teams to ensure operational workflows strictly comply with Board of Pharmacy, FDA, and DEA regulations.

• KPI & Financial Management: Direct operational budgets, labor planning, carrier cost controls, and fulfillment metrics (units per hour, cost per shipment, accuracy rates). Utilize data-driven insights to establish and monitor key performance indicators (KPIs), continuous improvement programs, and error-prevention protocols across all facilities.

• Travel Requirement: Quarterly to inspect remote operations in Ohio and Arizona, build team alignment, and meet key hub/client stakeholders.

Qualifications

Education:

• Track 1 (Pharmacy): Doctor of Pharmacy (PharmD) or Bachelor of Pharmacy (RPh) from an accredited institution.

• Track 2 (Operations/Supply Chain): Bachelor’s degree in Operations Management, Supply Chain, Logistics, Business Administration, or a related field. Candidates possessing either qualification track are eligible.

Experience

• 7+ years of experience in high-volume warehouse management, distribution, 3PL, or mail-order operations, with 3+ years in multi-site operational leadership.

• Experience in healthcare is preferred.

Domain Knowledge

• Experience in closed-door distribution, pharma/healthcare logistics, regulated supply chain, or collaborative hub models is preferred.

• The ideal candidate understands matrixed organizational structures, strict regulatory environments, and high-throughput fulfillment.

Technical Skills

• Expertise with WMS/ERP platforms, fulfillment automation, labor optimization tools, and carrier management systems.

• Strong proficiency in data analysis, reporting tools (e.g., Excel, Tableau, or WMS-native dashboards), and the ability to leverage metrics to drive strategic operational decisions.

Benefits

• Ground floor opportunity with one of the fastest-growing startups in health-tech

• Hybrid working environment

• Competitive compensation (commensurate with experience)

• Full benefits (medical, dental, vision).

• 401(k) contribution opportunity.

Phil Inc. is an equal-opportunity employer.