VP of Pharmacy Admin Assistant

Yakima Valley Farm Workers Clinic, Inc.; Yakima (WA); Sur place; USD 30 000 - 44 000; Plein temps

Avantages offerts par ce poste

Employer-paid health insurance

Profit sharing

403(b) retirement plan

Generous PTO

8 paid holidays

Résumé du poste

Yakima Valley Farm Workers Clinic, Inc. is seeking an Administrative Assistant to the VP of Pharmacy Business Operations in Yakima, WA. The role supports scheduling, document handling, travel arrangements, and confidential communications within a busy healthcare office.

You will draft correspondence, transcribe meeting minutes, and maintain filing systems while coordinating purchasing and office operations. Monday–Friday, onsite, with comprehensive benefits and growth opportunities.

Qualifications

• Associate's Degree or high school diploma with equivalent experience or certificate from an accredited technical school required.
• 3 years’ experience with complex office responsibilities.
• Ability to maintain confidentiality.
• Proficient with secretarial tasks: answering phones, taking messages, typing, scheduling and transcribing.
• Proficient with Microsoft Access, Excel, PowerPoint, and Word; ability to create operational reports.

Responsabilités

• Provide confidential administrative support to the VP, including coordinating schedules, processing documents, and responding to telephone calls.
• Arrange travel and reimbursements and travel with the VP as needed.
• Compose written correspondence and reports.
• Attend meetings, transcribe minutes, and distribute them in a timely manner.
• Develop and maintain filing systems, databases, and office systems.
• Coordinate office support and cross-coverage as needed.
• Monitor and coordinate purchasing and maintenance needs.
• Maintain professional relationships with stakeholders and serve as a liaison for the VP.
• Provide training to VP direct reports, administrative support, and others as necessary.
• Ensure confidentiality of information and system data.
• Perform other duties as assigned.

Connaissances

Administrative support

Secretarial skills

Confidentiality

Scheduling

Communication

Formation

Associate's Degree or High School Diploma/GED with equivalent experience or certificate from an accredited technical school

Outils

Microsoft Access

Excel

PowerPoint

Word

Description du poste

Join our team as an Administrative Assistant to the VP of Pharmacy Business Operations!

Be part of a healthcare organization that believes in making a difference beyond medical care! We've transformed into a leading community health center in the Pacific Northwest with 40+ clinics across Washington and Oregon. We offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics.

We invite you to explore our short clips, "WEare Yakima - WE are Family" and "YVFWC - And then we grew," for a glimpse into our dedication to our communities, health, and families!

Position Highlights

• 1.0 FTE (40 hours per week)
• $21.44-$31.58/hour DOE
• 100% employer-paid health insurance, including medical, dental, vision, Rx, 24/7 telemedicine
• Profit sharing & 403(b) retirement plan available
• Generous PTO, 8 paid holidays, and much more!
• Monday - Friday, 8:00 am - 5:00 pm

What You’ll Do

• Provide confidential administrative support to the VP, including coordinating schedules, processing documents, and responding to telephone calls
• Arrange travel and reimbursements and travel with the VP as needed
• Compose written correspondence and reports
• Attend meetings, transcribe minutes, and distribute them in a timely manner
• Develop and maintain filing systems, databases, and office systems
• Coordinate office support and cross-coverage as needed
• Monitor and coordinate purchasing and maintenance needs
• Maintain professional relationships with stakeholders and serve as a liaison for the VP
• Provide training to VP direct reports, administrative support, and others as necessary
• Ensure confidentiality of information and system data
• Perform other duties as assigned

Qualifications

• Associate's Degree or High School Diploma/GED with equivalent experience or certificate from an accredited technical school required
• 3 years’ experience with complex office responsibilities
• Ability to maintain confidentiality
• Knowledge of secretarial skills, including answering phones, taking messages, typing, composition, scheduling, transcribing, etc.
• Proficient with Microsoft Access, Excel, PowerPoint, and Word; ability to create operational reports with these programs
• Ability to prioritize and handle a variety of tasks simultaneously
• Ability to periodically travel to and attend off-site meetings
• Ability to operate all standard office machines and equipment
• Ability to work with frequent interruptions

Our Mission Statement

“Together we transform our communities through compassionate, individualized care, eliminating barriers to health and well-being.”

Our mission celebrates inclusivity. We are committed to equal-opportunity employment.

Visit our website at www.yvfwc.com to learn more about our organization!