VP of Pharmacy Admin Assistant

Yakima Valley Farm Workers Clinic; Yakima (WA); On-site; USD 30,000 - 44,000; Full time

Benefits offered by this job

Employer-paid health insurance

Profit sharing & 403(b) retirement

Generous PTO and holidays

Comprehensive benefits package

Job summary

Yakima Valley Farm Workers Clinic seeks an Administrative Assistant to the VP of Pharmacy Business Operations in Yakima, WA. This 1.0 FTE, 40-hour/week role includes comprehensive health insurance, PTO, holidays, and retirement benefits.

Responsibilities include confidential administrative support, scheduling, travel arrangements, drafting correspondence, minutes, filing systems, and liaison with stakeholders. Proficiency with Microsoft Office is required in a busy health care office.

Qualifications

• Associate's Degree or HS Diploma or equivalent experience or certificate.
• 3 years of experience with complex office responsibilities.
• Ability to maintain confidentiality and handle sensitive information.
• Proficient with Microsoft Access, Excel, PowerPoint and Word.

Responsibilities

• Provide confidential administrative support to the VP, including scheduling and document processing.
• Arrange travel and reimbursements for the VP and travel with the VP as needed.
• Compose written correspondence and reports.
• Attend meetings, transcribe minutes, and distribute them promptly.
• Develop and maintain filing systems, databases, and office processes.
• Coordinate office support and cross-coverage as needed.
• Monitor purchasing and maintenance needs and liaison with stakeholders for the VP.
• Provide training to VP direct reports and administrative staff as necessary.
• Ensure confidentiality of information and system data.
• Perform other duties as assigned.

Skills

Confidentiality

Schedule coordination

Communication skills

Multitasking

Education

Associate's Degree or HS Diploma

Tools

Microsoft Access

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Job Brief

Administrative Assistant to VP Yakima, WA

Employment duration: Full time

Exempt Status: Non-exempt

Offer Relocation?: No

ID: 17529

Join our team as an Administrative Assistant to the VP of Pharmacy Business Operations!

Be part of a healthcare organization that believes in making a difference beyond medical care! We've transformed into a leading community health center in the Pacific Northwest with 40+ clinics across Washington and Oregon. We offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics.

We invite you to explore our short clips, “are Yakima - WE are Family” and “ ,,” for a glimpse into our dedication to our communities, health, and families!

Position Highlights

• 1.0 FTE (40 hours per week)
• $21.44-$31.58/hour DOE
• 100% employer-paid health insurance, including medical, dental, vision, Rx, 24/7 telemedicine
• Profit sharing & 403(b) retirement plan available
• Generous PTO, 8 paid holidays, and much more!
• Monday - Friday, 8:00 am - 5:00 pm

What You’ll Do

• Provide confidential administrative support to the VP, including coordinating schedules, processing documents, and responding to telephone calls
• Arrange travel and reimbursements and travel with the VP as needed
• Compose written correspondence and reports
• Attend meetings, transcribe minutes, and distribute them in a timely manner
• Develop and maintain filing systems, databases, and office systems
• Coordinate office support and cross-coverage as needed
• Monitor and coordinate purchasing and maintenance needsMaintain professional relationships with stakeholders and serve as a liaison for the VP
• Provide training to VP direct reports, administrative support, and others as necessary
• Ensure confidentiality of information and system data
• Perform other duties as assigned

Qualifications

• Associate's Degree or High School Diploma/GED with equivalent experience or certificate from an accredited technical school required
• 3 years’ experience with complex office responsibilities
• Ability to maintain confidentiality
• Knowledge of secretarial skills, including answering phones, taking messages, typing, composition, scheduling, transcribing, etc.
• Proficient with Microsoft Access, Excel, PowerPoint, and Word; ability to create operational reports with these programs
• Ability to prioritize and handle a variety of tasks simultaneously
• Ability to periodically travel to and attend off-site meetings
• Ability to operate all standard office machines and equipment
• Ability to work with frequent interruptions

Our Mission Statement

“Together we transform our communities through compassionate, individualized care, eliminating barriers to health and well-being.”

Our mission celebrates inclusivity. We are committed to equal-opportunity employment.

Visit our website at to learn more about our organization!